Executive Assistant to President - Jobs in Burnaby

Job Description

The Company:Strata Engineering is a leading engineering consulting firm, specializing in the field of building science. Situated in Burnaby, BC, our expertise encompasses building envelope, structural, and mechanical engineering. A cornerstone of our services includes meticulous building condition assessments, inspections, and reviews. We firmly believe that a comprehensive evaluation of any defect is fundamental to devising effective solutions. Our objective is to discern the most dependable, enduring, and economical solutions, tailored to each client and their unique building requirements.Our core values - Integrity, Respect, Improvement, Professionalism, and Balance - serve as the guiding principles that shape our every decision and action. At Strata Engineering, we believe in upholding the highest standards of ethics, treating our clients and colleagues with utmost respect, continuously striving for improvement, maintaining professionalism in all endeavors, and fostering a healthy work-life balance.What truly sets us apart is our outstanding corporate culture, which is deeply rooted in teamwork, collaboration, and fun! We understand the importance of creating an environment where our employees feel valued, motivated, and empowered to unleash their full potential. Whether it #39;s through team-building activities, opportunities for development, celebrating achievements, or participating in Social Committee events, we ensure that every member of our team feels supported and inspired.At Strata Engineering, we are not just a company - we are a community of passionate individuals dedicated to making a positive impact through our work. Join us as we embark on an exciting journey of growth, innovation, and excellence in engineering consulting. The Opportunity:Strata Engineering is currently seeking an Executive Assistant to support the President at our Burnaby Office. Position Overview:The Executive Assistant to the President at Strata Engineering will provide high-level administrative support to the President. This role requires exceptional organizational skills, the ability to multitask, and the capability to work in a fast-paced environment. The Executive Assistant will be responsible for managing the President’s schedule, handling communication, coordinating meetings and events, and assisting with various administrative tasks to ensure the efficient operation of the President’s office.Key Responsibilities:

• Manage the President’s calendar, scheduling appointments, meetings, and events with internal and external stakeholders.
• Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.
• Anticipate and resolve scheduling conflicts, ensuring the President’s time is used efficiently.
• Organize and coordinate executive meetings, including preparing agendas, distributing materials, and taking minutes.
• Ensure follow-up on action items from meetings, tracking progress and deadlines.
• Assist in the preparation of presentations and reports for meetings and conferences.
• Handle incoming and outgoing communications on behalf of the President, including emails, phone calls, and written correspondence.
• Draft, proofread, and edit documents, reports, and presentations for the President.
• Act as the primary point of contact for the President’s office, maintaining professional and effective communication with clients, partners, and employees.
• Conduct research and compile information for special projects and reports as requested by the President.
• Assist in organizing client meetings and industry events, providing on-site support as needed.
• Manage invitations, RSVPs, and event-related communications.
• Support the President in various strategic initiatives and special projects, ensuring timely and efficient completion.
• Liaise with other departments to facilitate communication and coordination on cross-functional projects.
• Provide administrative support to other executives as needed, ensuring a collaborative and cohesive executive team.

Qualifications:

• Bachelor’s Degree or other formal education with a focus on business administration or related field. Background in architecture, engineering, building science, or construction is an asset.
• 3+ years #39; experience as an Executive Assistant, preferably in an engineering/construction environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat.
• Experience with calendar management and scheduling software such as Microsoft Outlook.
• Proficiency in using Insightly CRM or similar customer relationship management software.
• Strong organizational and process-based knowledge, ensuring efficient and effective operations.
• Ability to quickly learn and adapt to new software systems and tools used within the firm.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong attention to detail and accuracy in all work performed.
• Experience in communicating and managing stakeholder expectations.
• Ability to anticipate needs and proactively identify solutions to potential issues.
• Resourcefulness in finding information and resolving problems independently.
• Willingness to ask questions and seek clarification when needed.
• Professional English language proficiency and fluent in verbal and written communication.
• Eligibility for employment within Canada.

We offer a competitive salary, flexibility, good work-life balance, a supportive atmosphere, and a great benefits package.If this position sparks your interest, we encourage you to reach out! Kindly provide us with your resume and a cover letter detailing your background, achievements, and why you believe this role aligns well with your skills and aspirations. We look forward to learning more about you!About Strata Engineering: