Payroll & HR Administrator - Jobs in Exshaw, AB

Job Description

Overview:The Primary objective of the HR/Payroll Administrator involves responsibility for certain HR and payroll functions. Additionally, the role is fully responsible for providing administrative support to members of the Plant Leadership Team. Excellence is measured by keeping accurate records and files, effective meeting coordination, project management and by demonstrating through actions and words a positive professional attitude at all times.This position must maintain the highest degree of confidentiality and professionalism.Responsibilities:Payroll:

• Manage time and attendance administration for hourly at Exshaw Cement Plant and other regional cement terminals across the Prairies
• Enter all new hire data, employee transfer data, and employee change data into SuccessFactors/SAP.
• Collaborate with Americas Business Services (ABS) payroll team to ensure all employee changes are captured in payroll system
• Review and submit collective agreement changes to the ABS team for implementation
• Work with Managers on completing all hourly employee short-term disability (STD) claim paperwork, as well as tracking all STD and LTD claims
• Complete terminations, layoffs and leave requests in HRIS system in a timely manner. Work with ABS payroll team in completing and tracking ROE’s.
• Interface with ABS on the maintenance and updating of the hourly payroll system via timely and accurate Employee Maintenance Forms (EMF’s)
• Train field staff on payroll procedures & policies, and follow-up on field staff to ensure procedures and policies are being followed
• Handle employee, union and ABS inquiries related to employee pay, setups and benefits.
• Coordinate with ABS regarding benefit administration and employee record changes.
• Coordinate with sites within responsible market area for timesheet completion and submission
• Prepare retroactive hourly pay-rate adjustments (labour-hours) for ABS team to complete
• Manage Lafarge’s SAP/CATS payroll process for assigned market where applicable
• Track and enter hourly employee vacation payouts and vacation entitlement changes
• Act as super-user resource to support management in SuccessFactors/SAP/CATS
• Manage off-cycle payment requests and approvals
• Ensure accuracy and timelines are followed for bi-weekly sign-off
• SAP/CATS approver
• Oversee payroll for entire Exshaw Cement Plant and Prairies regional cement terminals (AB, SK and MB)
• Prepare & distribute payroll reports to Finance for cost evaluation
• Prepare monthly overtime report (year on year) for Head of HR and WCAN CEO
• Communicate changes in payroll deadline(s) to field staff – specifically statutory holiday timelines
• Administer benefit program (through HRSC)
• Work with the HR Manager, WCAN & PNW Cement to improve accuracy and efficiency in current payroll processes

HR Administration:

• Provide HR administrative support to the Plant Leadership Team and to the plant
• Administration of certain plant programs, policies and events
• Prepare unionized and non-unionized hourly offer letter
• Submit pre-employment medicals and Drug & Alcohol testing requirements for new hires and ensure “FIT” results received prior to onboarding new employees
• Arrange Union Management Meetings and prepare meeting minutes for review by Plant Manager and HR Manager, WCAN & PNW Cement
• Arrange Grievance Committee Meetings and prepare meeting minutes and action points for review by Plant Manager and HR Manager, WCAN & PNW Cement
• Maintain grievance tracker for HR and PLT
• Posting union position bids and tracking/managing submitted bids. Preparing Bid Award Letters when bids close.
• Any other job related duties as required or requested
• Maintain accurate and up to date personnel files (onsite and in DocDNA)
• Recruit and screen candidates for hourly positions
• Schedule hourly candidates for interview and participate in interviews to record notes from interview

Operational Administration:

• Administer support to PLT members
• Coordinating meetings and appointments
• Attendance Management tracking
• WCB reporting
• Maintain current organizational chart
• Cell phone administration
• Coveralls and safety boots program administration
• Organize and coordinate plant social functions

Relationships with others/jobs:

• PLT members
• Hourly and Salary personnel
• HR Manager, WCAN & PNW Cement
• Other payroll administrators across WCAN
• Union Management
• MyLife Canada and other departments as necessary
• Terminal locations

Qualifications:

• Related post-Secondary education.
• 2-5 years of full-cycle payroll experience, preferably in union and non-union environments
• 2-5 years of Administrative experience, in a fast paced manufacturing industry setting
• CPA payroll designation or working towards
• Advanced computer skills, including Microsoft Word, Excel, PowerPoint and Access
• Excellent interpersonal and customer service skills
• Attention to details and adherence to time sensitive deadlines
• Comfortable working in an industrial setting

Job Type: Full-timeSalary: $35,000.00-$45,000.00 per yearBenefits:

• Dental care
• Extended health care

Schedule:

• 8 hour shift

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