Verification/Resident Records Clerk - Jobs in Halifax, NS

Job Description

Position DetailsPosition InformationPosition Title Verification/Resident Records ClerkDepartment/Unit Postgraduate Medical EducationLocation HalifaxPosting Number S406-22Employee Group NSGEU Local 77Position Type Regular, On-GoingDuration of Contract (if applicable)Employment Type Full TimeFull-time Equivalency (FTE) 1.0Salary $23.70 - $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)Classification C5Provisional StatementThis is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.About Dalhousie UniversityDalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.Job SummaryThe Postgraduate Medical Education (PGME) Office manages over 50 Dalhousie University training programs with approximately 650 PGME trainees (residents/fellows) located at distributed sites throughout Nova Scotia, New Brunswick and Prince Edward Island. Reporting to the Manager, Verifications & Resident Records, the Verification/Resident Records Clerk will provide administrative support in resident management issues using the Faculty of Medicine’s Resident Management System & Access database. The PGME Office is an environment where the information is of a highly confidential and sensitive nature.Key Responsibilities

• Act as front line resource person in responding to all inquiries to Postgraduate Medical Education (PGME); sort incoming/outgoing mail.
• Process and respond to requests for verification of residency training, process various PGME fee payments.
• Process all matters related to resident record changes using the Resident Management System and Access database; answer routine inquiries relating to all resident changes. Maintain all resident academic files; prepare and send records for off-site storage and recall files when necessary.
• Ensure all residents returning from leave are registered, have required provincial license(s) and malpractice insurance in place.
• Assist in annual Postgraduate and University registration and orientation of all postgraduate trainees, enter resident data to the Postgraduate database, prepare and distribute training certificates, contracts and annual renewal forms.
• Enter personnel changes to the postgraduate database for program directors and program administrators. Track and review bi-annual distribution of Confirmation of Completion of Training (CCTs) and Final In-Training Evaluation Reports (FITERs) for the Royal College of Physicians & Surgeons of Canada & the College of Family Physicians of Canada.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.Required QualificationsBusiness/Office Administration program plus three to five years’ related experience (or equivalent combination of training and experience) is required. Proficiency in MS Office (Teams, Word, Excel, Access, and Sharepoint), excellent verbal and written communication skills. Demonstrated skills and proven abilities for critical thinking, working independently, prioritizing, routine decision making, multitasking, strong attention to detail, and initiative in a team environment. High level of confidentiality and professionalism, as demanded by access to sensitive information.AssetsPrevious experience with One45, Laserfiche, DalMedix software and experience in a university setting.Job CompetenciesAdditional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQ+ communities, and all candidates who would contribute to the diversity of our community.Posting Detail InformationNumber of Vacancies One (1)Open Date 10/20/2022Close Date 11/03/2022Open Until Filled NoSpecial Instructions to ApplicantQuick Apply

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