Executive Assistant - Jobs in Montréal

Job Description

At Nuovo Artistic Photography, we #39;re not just capturing moments; we #39;re crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Florida, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an exceptional all-female team through a transformative photoshoot experience.THE ROLE: We are currently seeking a highly organized and bilingual Executive Assistant to support C-Level Executives in their day-to-day activities. The ideal candidate will play a crucial role in managing schedules, communications, and coordinating various tasks across departments.RESPONSIBILITIES: 1. Schedule Management:Organize and manage the C-Level Executives calendars, ensuring effective prioritization of meetings and appointments.2. Communication: Act as a liaison between the executive team and internal/external stakeholders, handling emails, calls, and correspondence with professionalism and discretion.5. Departmental Coordination: Collaborate with different departments to ensure seamless communication and execution of day-to-day tasks.6. Administrative Support: Provide administrative assistance by preparing reports, documents, and presentations as needed.7. Travel Coordination: Arrange and coordinate travel plans, including flights, accommodations, and transportation, considering the CEOamp; President #39;s preferences and business requirements.RequirementsREQUIREMENTS:1. Bilingual Proficiency: Fluent in both French and English, with exceptional verbal and written communication skills in both languages.2. Organizational Skills: Demonstrated ability to manage complex schedules, prioritize tasks, and meet deadlines effectively.3. Flexibility: Willingness to work a flexible schedule, including weekends and evenings, to accommodate the needs of the executive team.4. Discretion: Exercise a high level of confidentiality and professionalism when handling sensitive information. 5. Location: Must be able to work from the company #39;s headquarters located in the Old Port of Montreal and be able to travel within North America frequently.QUALIFICATIONS:

• 5+ years of proven experience as an executive assistant, previous experience as an EA to a CEO/President/CFO/etc considered an asset.
• Passport required, driver’s license is considered an asset.
• Priority management skills.
• Ability to work effectively with constantly changing priorities.
• Familiarity with Monday.com.
• Excellent proficiency in Microsoft Office Suite and other relevant software.
• Strong interpersonal skills and the ability to work independently.
• Previous experience working in a fast-paced and dynamic environment is a plus.

BenefitsBENEFITS:

• $75,000.00 to $95,000.00 annually; dependent on experience
• Complete Group Insurance Benefits Package
• Opportunities for professional growth within a dynamic and innovative photography company.
• Join a collaborative team committed to pushing the boundaries of artistic expression.

If you meet the qualifications and are excited about the opportunity to contribute to the success of Nuovo Artistic Photography, please submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this role.At Nuovo Artistic Photography, we celebrate diversity and believe in equal opportunities for all qualified applicants. We thank all applicants for their interest; however, only those selected for an interview will be contacted to interview.#NUOVOCA