Pay Bill Coordinator - Jobs in Niagara-on-the-Lake, ON

Job Description

About BayshoreBayshore Healthcare is an organization full of heart, creating special moments for clients every day. These moments touch the lives of our clients and our employees, and they guide the way we run our business. These moments inspire, change, and encourage us. They are what we call the Bayshore difference - “Imagine being the difference”.Bayshore Healthcare is a privately-owned Canadian company; a recipient of Canada’s Best Managed Companies award since 2006. The Bayshore brand has delivered consistent growth in Home Health, Home Care Solutions and Specialty Rx with over 100 locations across Canada, including home care offices, pharmacies, and infusion clinics. Bayshore has over 14,000 employees and over 350,000 clients.Position SummaryBayshore Healthcare is currently looking for a Payroll/Billing Coordinator to join our Shared Services Team in Niagara on the Lake. This role is responsible for completing the day to day payroll and billing activities as required by the Branch Office and provide relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.Primary Duties

• Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre;
• Daily verification of employee’s time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
• Manage sick time and vacation time requests and banks
• Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements
• Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines.
• Calculate overtime, and stat holiday pay per legislative rules and/ or company polices
• Apply pay polices for field staff working under a collective agreement. Track and calculate sick, bereavement, MSP and any other areas covered per the agreement.
• Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise.
• Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre;
• Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner
• Managing multiple payer and complex billing rules
• Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required.
• Review sales and margins reports; reconcile hours billed versus hours paid
• Complete other tasks as requested

Job QualificationEducationMinimum - Secondary School Diploma; completion of a recognized Payroll/Accounting ProgramStrong Excel knowledge and skills at an advanced levelExperienceA minimum of 3 years’ experience with computerized payroll systemsPreference will be given to applicants with PeopleSoft HCM and FinanceOther Skills and AbilitiesExceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning.At Bayshore HealthCare, we take pride in creating an inclusive and accessible environment for everyone. Our vision is about being the difference in the lives of those we care for, work with and the communities we serve.Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of employment.Quick Apply

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