Procurement Manager - Jobs in Niagara, ON

Job Description

DivisionProcurement & Strategic AcquisitionsImportant Notices & AmendmentsThe Procurement Manager is required to work both in person at the work site and remote.About UsServing a diverse urban and rural population of more than 430,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.Please note that the Niagara Region requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Niagara Region.Job DescriptionJob SummaryReporting to the Director of Procurement and Strategic Acquisition, the Procurement Manager is responsible for managing corporate procurement in accordance with established policies and procedures and ensuring all related procurement activities for all Corporate Departments are effectively implemented.Education

• Post-secondary degree or diploma in Business Administration or Commerce or equivalent combination of education and experience.
• MBA or Advanced degree in similar field is preferred.

Knowledge

• Minimum of 5 years management experience in a Procurement environment with emphasis on public sector procurement.
• Certified Supply Chain Management Professional (CSCMP) designation or Certified Public Purchasing Officer designation (CPPO).
• Knowledge of tendering, legal and risk issues pertaining to Municipal procurement practices and contract law.
• Demonstrated understanding of data management application and methodologies
• Experience adhering to and drafting updates to Procurement policies, procedures, processes and tools, preferably within the public sector
• Knowledge of various computer programs including financial systems and Microsoft programs.
• Minimum of 5 years’ experience in progressively senior roles in procurement, cooperative procurement and related functions such as strategic sourcing, supply chain optimization, process re-engineering and alternative service delivery is preferred.
• Minimum 5 years’ experience in vendor and contract management experience preferred.
• Advanced knowledge working with Enterprise Financial Management Software preferred.

ResponsibilitiesManages procurement services and all related strategic sourcing activities for the Corporation, ensuring effective acquisition, contract management and business relationships are effectively coordinated and facilitated. (30% of time).

• Provides technical and strategic support and advise to management and senior management and carious committees on procurement, strategic initiatives, contract management, vendor management, alternative service delivery; challenges, performance and requirements.
• Provides guidance to staff to manage contract including any vendor non-compliance or performance issues in accordance to the procedure outlined in the Procurement By-law.
• Ensures the effective oversight and management of procurement initiatives in terms of preparation and processing
• Leads, evaluates and identifies opportunities to continually improve the Procure-to-Pay process with other business units including Procurement.
• Leads and supports the development of supplier relationship management through coordination with business unit leaders across the organization.
• Oversees the maintenance of key databases such as; contract database, supplier database and category management databases.
• Manages compliance protocols for items under $25,000 in value. Reports findings to the relative departments.
• Works with partners and stakeholders to meet business objectives with an emphasis on accountability mechanisms.
• Develops Strategic Sourcing strategies, goals and priorities, ensuring alignment with divisional/corporate direction, monitoring changing priorities, trends and emerging issues, identifying areas of potential impact to strategic plans, operations and delivery of services and providing recommendations on addressing issues. Report regularly on program performance and actual savings obtained.
• Develops strategies and processes for the disposal of used surplus assets.
• Develops business cases for improvements to the Procurement System and provides details and tools to departments on various procurement options such as Requisitions, Bid Authorization Templates, and the Procurement website.

Manages the tendering process to ensure a fair and open process. (25% of time).

• Reviews all bid documents pre-issuance to ensure compliance with process and policy.
• Develops and implements new terms and conditions for bid documents to comply with regulatory requirements within the Procurement By-law and other legislative requirements depending on the project.

Ensures effective processes, policies and practices are in place to support the procurement and contract management processes, monitoring compliance and addressing issues. (15% of time).

• Assists user departments with all aspects of the Procurement By-law and other related policies, including legislative requirements such as Internal Trade Agreements to ensure an open and transparent process and to avoid any non-compliance or conflict of interest issues.
• Reviews and revises the Procurement By-law from time to time with Legal Service’s guidance.
• Develops various procurement policies to support the Procurement By-law.
• Make presentations at and attend Procurement Advisory Committee meetings (A Council Committee).
• Conducts surveys with user departments to determine effectiveness of the Procurement services provided.

Manages people resource planning for the operating unit, determining ideal organizational structures, identifying desirable role and skill mix requirements and ensuring ongoing work quality and deliverability of results. (15% of time),

• Enables results with the organization’s human capital strategy to foster employee engagement.
• Directs and provides leadership for the activities and coaching of direct reports, providing work direction, setting priorities, assigning tasks/projects, determining methods and procedures to be used, resolving problems, ensuring results are achieved, and managing staff recruitment, performance, and skill development activities
• Ensures alignment and coordination of activity and quality of output between teams under their direction
• Ensures focus is service excellence, communication/transparency, innovation, and data integrity and work flow integration.
• Ensures staff has the information and resources to make successful plans and decisions.
• Ensures all people related issues, including recruitment, grievances and labour relations issues, are aligned to HR and Corporate standards and practices.
• Helps to break down barriers to employee success, ensuring collaboration and cooperation with other teams within their division and department
• Ensures Occupational Health & Safety policies, programs and practices are implemented, and maintained. This includes workplace inspections, monitoring, accident reporting and investigations, and ensuring any observed hazards or lapses in the functioning of OH&S processes, and other OH&S concerns are responded to promptly.
• Ensures all individuals under supervision have been informed of hazards and instructed on the necessary risk control and emergency response measures

Develops, manages, and administers annual and multi-year Capital and Operating budgets for the operating unit ensuring support of Council’s objectives, financial transparency and accountability, monitoring budget adherence, identifying and explaining variances, and financial reporting is effectively managed in compliance with corporate financial policies. Ensure goods and services are acquired in accordance with the procurement policy. Authorize, and administer the acquisition of goods and services for the operating unit and direct reports in accordance with the procurement policy and procedures. (15% of time).Special Requirements

• Must maintain ability to travel in a timely manner to other offices, work locations or sites as authorized by the Corporation for business reasons.
• May be required to support emergency operations under the incident management structure, at the direction of the Emergency Operations Centre Director
• Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values of service, honesty, choice, partnership and respect

Closing StatementUncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY!Let us know why you would be an excellent team member by submitting your online application.We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.Quick Apply

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