Total Rewards Coordinator - Jobs in Niagara, ON

Job Description

DivisionHuman ResourcesImportant Notices & AmendmentsSalary Pending ReviewTemporary DurationApproximate Duration: 8 monthsAbout UsServing a diverse urban and rural population of more than 430,000, Niagara Region is focused on building a strong and prosperous Niagara. Working collaboratively with 12 local area municipalities and numerous community partners, the Region delivers a range of high quality programs and services to support and advance the well-being of individuals, families and communities within its boundaries. Nestled between the great lakes of Erie and Ontario, the Niagara peninsula features some of Canada’s most fertile agricultural land, the majesty of Niagara Falls and communities that are rich in both history and recreational and cultural opportunities. Niagara boasts dynamic modern cities, Canada’s most developed wine industry, a temperate climate, extraordinary theatre, and some of Ontario’s most breathtaking countryside. An international destination with easy access to its binational U.S. neighbour New York State, Niagara attracts over 14 million visitors annually, as well as a steady stream of new residents and businesses.Please note that the Niagara Region requires that all newly hired employees are to be fully vaccinated against COVID-19 as a condition of being hired and provide proof of full vaccination, or provide proof of a bona fide medical or Human Rights Code exemption on a form issued from and approved by Niagara Region.Job DescriptionJob SummaryReporting to the Manager Total Rewards, the Total Rewards Coordinator conducts audits, actions findings, prepares and manages correspondence, provides customer service, prepares reports, maintains documentation, and assists with analysis to support total rewards program delivery. The primary focus of the role is OMERS pension administration and supporting employees throughout the retirement process. In addition, the Coordinator assists with benefit program administration, managing the overage dependent process and coordinating optional benefits enrollments; and handles general total rewards inquires.Education

• Post-secondary diploma in Business, Accounting or Human Resources.

Knowledge

• 1-2 years experience in human resources and/or payroll with exposure to pension and benefits administration.
• Advanced proficiency in Excel, HR Information Systems (e.g., PeopleSoft and Kronos), Word, Power Point, and Outlook.
• Working towards Certified Human Recourses Professional (CHRP) designation or Certified Payroll Practitioner certification is preferred.

ResponsibilitiesAdministration of the OMERS pension plan (40% of time).

• Respond to inquiries and provide customer service to employees on general pension related matters
• Report member events including terminations, retirements, and broken service; update HRIS pension reporting system and maintain records in compliance with OMERS guidelines
• Complete broken service remittances, process payments, and maintain documentation
• Complete regular audits, validate and action audit findings, to ensure compliance and accuracy
• Coordinate annual OTCFT enrollment program, handle inquiries, process enrollments and maintain records
• Investigate service discrepancies related to pension program enrollment and participation
• Prepare employee correspondence related to pension administration
• Assist with pension year-end activities and in the Annual Pension Reporting (Form 119) for all members of the Niagara Region and shared service partner, includes audits, validation of data, reconciliations, and calculations
• File and maintain records

Provide retirement support to employees, complete OMERS reporting, and coordinate the annual total rewards events calendar and registration process (40% of time).

• Provide support to employees/retirees regarding the change in employment relationship, impact to benefits and OMERS pension processing
• Prepare retirement packages and conduct retirement meetings for confirmed retirements
• Report retirements, service and earnings to OMERS
• Maintain documentation and records
• Coordinate external vendor information sessions, prepare communication material, and organize the selection and registration process

Provide employee service, program coordination and reporting for employee benefits program administration (20% of time).

• Conduct benefit audits, action results, prepare correspondence and maintain records
• Coordinate annual benefit programs activities, including the collection and adjudication of required documentation
• Provide assistance to employees on optional benefits applications and inquiries

Perform other duties as assignedSpecial Requirements

• In accordance with the Corporate Criminal Record Check Policy, the position requires the incumbent to undergo a Criminal Records Check and submit a Canadian Police Clearance Certificate.
• Regional staff strive to enable the strategic priorities of council and the organization through the completion of their work. Staff carry out their work by demonstrating the corporate values.

Closing StatementUncover the wonder of the Niagara Region and join a team dedicated to meeting tomorrow’s challenges TODAY!Let us know why you would be an excellent team member by submitting your online application.We thank all candidates for their interest however, only those candidates selected for an interview will be contacted.Quick Apply

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