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Administrative Assistant - Jobs in Oshawa, ON

Durham College
Job LocationOshawa, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

DUTIES AND RESPONSIBILITIES:The primary function of this position is to provide secretarial support for the Faculty of SEIT and the Executive Dean. The incumbent also provides Student Success support as needed.

  • Performs reception/clerical duties both in person, by telephone and e-mail, takes messages, arranges appointments as necessary, responds to a variety of inquiries from students, staff, other departments and the general public, sorts and delivers incoming mail, scans documents and sends faxes.
  • Provides support services to the Executive Dean and Associate Dean including preparing and processing large volumes of work including correspondence, reports, subject outlines, program guides, tests and examinations.
  • Assists the Administrative Coordinator and Student Advisor as needed.
  • Maintains a variety of records such as purchase requisitions, timetables, expense reports, student records, subject outlines, and exams and establishes and maintains office systems and routines.
  • Arranges, attends meetings and records minutes.
  • Inputs and obtains various student and other data reports and purchase requisitions in Banner system.
  • Orders office and classroom supplies as needed.
  • Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation.
  • Other duties as assigned.
QUALIFICATIONS:
  • A minimum of a two-year diploma in Office Administration.
  • A minimum of three (3) years work experience in an academic office environment. Knowledge of post-secondary programs and policies is essential.
  • Proficiency and background in the use of Banner would be an asset.
  • Advanced Microsoft Office skills including Word, Excel, Access, Outlook, and PowerPoint.
  • Excellent organizational, analytical and time management skills.
  • Excellent written, verbal communication skills.
  • Ability to work independently as well as working effectively in a team.
Required SkillsStarting Rate: $26.21; Four Year Rate: $30.39Required ExperiencePlease apply below by submitting your cover letter and resume to the online portal. Job Competition closes on September 20, 2022. Competition number SS22-112.Quick Apply
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