Clerk, Technical Services Support - Jobs in Saint-Laurent, QC

Job Description

Job Requisition Id: 160111Business Function: Operations SupportPrimary City: Saint-LaurentOther Location(s): St-Laurent, Montréal, MontrealProvince: QuebecEmployment Type: Full-TimeEmployment Status: TemporaryLanguage Requirement: Bilingual Imperative (BBBB)Employee Class and Level: UPCEA03Working Hours: 37.5Number of Vacancies: 1Job Closing Date (MM/DD/YYYY):All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.Job DescriptionThe incumbent is responsible to perform various data entry services and provide general administrative assistance in support of the function. Duties include gathering, reviewing and processing data in computerized system, managing and maintaining several automated filing systems, providing accurate information to customers, suppliers as well as to employees. This job requires knowledge of Technical Services and Delivery Fleet functions in order to support the departments.Job ResponsibilitiesBelow are the main job requirements and responsibilities for the Clerk, Technical Services Support.

• Responsibility to gather and process readily available information utilizing computer software packages and/or computerized programs. Prepares and distributed various daily, weekly and monthly reports. Prepares spreadsheets and charts. Maintains accurate information on various lists as required.

• Reviews and maintains accurate records. Assemble, compiles and cross-references all documents to ensure data accuracy and integrity. Verifies various reports, identifies any anomalies and ensures corrective actions are undertaken.

• Administers and maintains the Time and Leave System for function. Ensures employees receive proper entitlements, monitors absenteeism reports, leave/vacation reports, schedules overtime, maintains seniority lists, identifies anomalies and submits all documents to next level of authority.

• Investigate, provide, enter and maintain up-to-date data for the Workplace Hazardous Material Information System, to ensure that legally required, due diligence is maintained in the Plant and the garage by; contacting suppliers and/or manufacturers to ensure that existing products have valid Material Safety Data Sheet and are up-dated on a bi-annual basis, maintaining a database and current reference finder for the Plant and Garage to ensure easy access for emergency measures.

• Orders goods through e-procurement. Liaises with various functional groups with respect to national contracts and supplier agreements; verifies supplier invoices against services provided, resolves discrepancies and ensures prompt payment of all invoices to external supplier. This includes confirming receipt, confirming payment and distributing goods to employees. Purchases Motor Vehicle Inspection Certificates and processes vehicle license renewals for all Fleet units.

Job Responsibilities (continued)

• Acts as travel processor for employees in work group.

• Sole contact responsible for contacting external suppliers regarding photocopier, fax machine and all general equipment in the work area. Responsible for reporting problems and ensuring the equipment is fixed in a timely manner. The incumbent has authority to sign off on the completed work.

• Maintains accurate administrative records, organizes efficient filing system, creates new files as needed.

• Maintains up-to-date knowledge of Collective Agreements in order to avoid potential grievances. Communicate with employees and management in the exchange of information and in providing advice, guidance with matters pertaining to pay, benefits and staffing.

• Provides administrative support to the functions by performing following duties:

a) Prepare, open, distribute and send mailb) Transcribe correspondencec) Prepares and distributes various reportsd) Coordinates travel arrangementse) Photocopies and fax documentsQualificationsEducation

• Completion of secondary school according to provincial standards or equivalent (GED) is required
• Completion of post-secondary (College/University) courses in a related field is required

Experience

• 1-3 years of related work experience is required.

Other Candidate Requirements

• Not applicable

Other InformationTemporary assignment of one year with possibility of extension.Safety Sensitive PositionsThis position may be considered a Safety Sensitive position.Employment EquityCanada Post will represent Canada’s diversity and provide a safe and welcoming workplace that embraces and celebrates our differences. We are committed to employment equity and encourage applications from women, Indigenous People, persons with disabilities and visible minorities.Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.Conflict of InterestThe Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.AccommodationCanada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated. All information received in relation to accommodation will be kept confidential.Important MessageYour application must clearly demonstrate how you meet the requirements as Canada Post cannot make assumptions about your education and experience. We thank all those who apply. Only those selected for further consideration will be contacted.Leadership BehavioursDecision Making – A champion of the organization who takes calculated risks and makes prudent, common sense decisions about current issues, future opportunities and resource requirements in a timely, well thought out manner, that aligns with the corporations best interests.Accountability – An individual who strives for performance excellence and who holds themselves and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.Business Orientation – A proactive individual who understands the competitive nature of the business, and is committed to sustaining the business through excellent customer service and new business opportunities.Execution – A focused and self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.Leading People – A compelling communicator and leader who engages, motivates and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.Our ValuesWe value diversity as an essential part of who we are as a company, how we operate and how we see our future. We believe that attracting, developing, and retaining people who reflect the diversity of Canada is essential to our success because this matters to all communities and customers we serve.Canada Post’s corporate values reflect the principles, beliefs and aspirations that guide our behaviour and shape our culture.Safety – We are committed to a safe and healthy environment for all our stakeholders.Customer – We serve Canadians with pride and passion.Respect – We treat each other with fairness and respect.Integrity – We act responsibly and with integrity.Transformation – We will innovate and transform to win in the marketplace.Quick Apply

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