Facility Coordinator - Jobs in Winnipeg, MB

Job Description

About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!The Facilities Coordinator provides remote administrative support to the Facility Management Team for one of JLLs key national accounts. The ideal candidate is highly organized with an ability to multi-task and agility for changing priorities. The role also requires strong communicator with exceptional customer service skills.RESPONSIBILITIESProvide general overall facility management services including continuous monitoring of office/facilityAct as an interface with client, visitors and guestsAssist Regional Facility Management Team with tactical planning for the regional facilities team’s goals and objectivesProvide facility specific assistance to the project management team as needed or requested.Properly & effectively administer and maintain all security systemsManage & maintain small facility management tasks as assigned. Office storage areas including undeveloped office space used as temporary storage & transitional spaceCoordinate special events in support of client or Jones Lang LaSalleProvide support for meetings and conference room reservations, as needed and directed.Ensure appropriate follow up with customersSeek to continuously improve processes, systems and overall client satisfaction.Assist with budgetary requests, analysis and reportingAssist with researching, analyzing and reporting budget variancesWork with team members to identify and respond to any financial or budgeting related issuesHelp support facility specific cost savings targets to contribute to the account achieving significant savingsAssist management and staff with operational reporting, budgeting, financial systems, purchasing as necessarySupport requests associated with Jones Lang LaSalle Management, Operations and Financial auditsCoordinate & manage facility maintenance and repair services with building/property management company or third party service providers/vendorsAssist with the coordination and scheduling of maintenance activitiesProvide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.Assist with receiving and dispatching of work requests to technical staff, vendors or other services providersResolve problems associated with all building services including but not limited to: janitorial, food services, coffee services, parking, vending, security/access badging, conference rooms, cubes as well as interior and exterior furnishings, fixtures and equipmentImplement preventive, ongoing and anticipated maintenance/repair programsQUALIFICATIONSMinimum of 2 years industry experience required in a corporate environment or as a third party service providerGood organizational and interpersonal skills with a strong customer focusProficient in MS Office, and possess strong written, verbal and people skillsDemonstrated intermediate to advanced written communication skills (spelling, grammar and punctuation) and verbal communications skillsAble to work independently with minimal supervisionPrioritize and manage the completion of projects in an efficient and timely mannerAbility to quickly learn how to use any Company required software may be requiredThis role is fully remote and on occasion may go into the local office as needed.What you can expect from usWe succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.We can’t wait to see where your ambitions take you at JLL. Apply today!Quick Apply

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