ADMINISTRATIVE ASSISTANT - WATER SERVICES - Jobs in Airdrie, AB

Job Description

Company Biography1:As one of the fastest growing cities in Alberta, the City of Airdrie is a recognized leader in building a vibrant and sustainable community through innovation.At the City of Airdrie, incredible opportunities happen every day in a flexible work environment that is tailored to each department. Our inclusive culture and values create a workplace where we welcome aspiring, driven and creative individuals to help us accomplish our business and community goals. We are supportive of one another, and we have fun while we serve our community. We are passionate about improving the lives of our residents through care and respect; that is the foundation of our organization. At the City of Airdrie, we learn, grow and accomplish great things together.If you have a passion for building a better community and are ready to join the excitement, we’d love to hear from you!We Are:We’re a place where you can grow. We’re a place where you’re encouraged to learn and be innovative. We’re a place where people take ownership and do what they say they’ll do. We’re a place where colleagues are friends and neighbours are customers. We’re a place where health, wellness and safety are top of mind. We’re a place where you just might be a perfect fit.Our Team:Water Services ensures the delivery of a safe and reliable water distribution system that is capable of meeting peak demands with minimum disruption, and provides dependable storm and sanitary sewer systems by conducting regular maintenance to minimize line or service failure.The Opportunity:Water Services is currently seeking one (1) full time Administrative Assistant. This position performs a variety of duties which include but are not limited to:

• General administrative support for the Water Services department (answering phones, emails, inter-departmental communications, ordering office supplies, arranging couriers, etc.)
• Respond to resident requests, answer or direct inquiries, track and manage requests within customer service request software
• Accounts Payable and Accounts Receivable management including work order cost entry and review, paperwork reconciliation, document preparation and expense tracking
• Reconcile expenses to maintain records on budget expenditures, assist with purchase order projections and complete quarterly reporting
• Project budget tracking and prepare journal entry backup for corrections
• Coordinate and manage membership renewals, training registration/schedule and associated travel and reconcile training expenses
• Track and order clothing once a year
• Coordinate meetings and schedules and prepare agendas and record minutes
• Assist with preparation of SLT and Council reports
• Input, format, edit, file, photocopy and transmit data
• Update the departmental website
• Support departmental procurement needs (requisition entry)
• Assist with coordination of special events and projects
• Complete special projects as assigned

You Bring:

• Certificate or diploma in Business Administration, Administrative Information Management, Office Administration, or a related field
• Minimum three (3) years’ experience in a related administrative position working in a fast paced operations environment
• Highly proficient in MS Office Suite with advanced knowledge of Excel and experience with SharePoint, Adobe, databases and aptitude to quickly learn new software and platforms
• Background in procurement, AP and AR processes would be an asset
• Proven track record as a confident individual with excellent oral and written communication skills
• Possess exceptional interpersonal and relationship building skills
• Attention to detail and high level of accuracy
• Demonstrated problem solving skills and conflict resolution capabilities
• Demonstrated ability to prioritize and multitask in a fast paced and varied environment

We Offer:Along with a competitive compensation program and City paid health and dental premiums, this position also includes:

• Excellent health, dental, paramedical and benefits plan
• First-in-class pension plan
• Career development and tuition reimbursement
• Employee discounts, annual adult Genesis Place pass, social events and health & wellness initiatives

Continuous learning through training and development is encouraged as are flexible work arrangements, when possible. We recognize that our people work best when they feel engaged in their environment and are appreciated for their efforts and our overall benefits package reflects that.Additional Information:This is a full-time position (37.5 hours per week) that works Monday to Friday from 8:00am to 4:30pm.Please provide a cover letter as a means of introducing yourself with a brief description of your advanced administrative skills.Next Steps:Candidates are invited to apply online.Postings close at 9 p.m. on the closing date listed in the posting. We recommend applying as soon as possible as we are not able to accept late applications.Please review the job competition carefully and be sure to attach any specifically requested documentation in the My Documents section of your application.Interviewing and hiring may commence prior to the posted closing date.Company Biography2:Thank you for your interest in the City of Airdrie.Job Type: Full-timeQuick Apply

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