Records Management Assistant- Business and Operations - Education Centre - Jobs in Airdrie, AB

Job Description

Records Management AssistantBusiness and Operations – Education CentreCompany OverviewRocky View Schools (RVS) serves the educational needs of over 25,000 students within 54 diverse schools. As the fifth largest school jurisdiction in Alberta, RVS balances the development of learner competencies with an ongoing emphasis on literacy and numeracy. We believe all learners deserve to have their needs met through learning communities that value inclusion, diversity, compassion and fairness. In RVS, the best interest of students is at the center of every decision.The OpportunityRVS invites applications for a continuing, full-time (35 hrs/wk) Records Management Assistant position starting approximately August 1, 2022. As a member of the Business and Operations team, the Records Management Assistant will perform a variety of administrative and clerical duties to support departments at the Education Centre, schools across the Division, and external clients of RVS. The location of this position will be at the Education Centre in Airdrie, Alberta.Responsibilities Include;Coordinates RVS’ responses for FOIP requests, conducts records management processes and internal RVS file management (including oversight of Corporate Record Maintenance and Record Retention Schedule)Provides information and resources to schools and other EC Staff specific to the Business and Operations Department, Contracts, FOIP, PIPA and Records ManagementProvides leadership to secretarial and other staff relating to FOIP, Records Management and the RISC Incident/Accident reporting system; coaching and training staff in these areas as required.Develops contracts based on internal processes, templates and supervisor/legal consultation.Tracks contracts/agreements, including providing notice for contract renewals to be renegotiated or be put out for Request for Proposal (RFP).Performs various administrative functions (i.e., prepares letters, memos, notes, calls, etc.) as required by the Business and Operations team.Education/Experience:Certificate or diploma in office management, business administration, or a related fieldTwo or more years of experience in secretarial/administrative role in an office environment, preferably in a legal or FOIP roleExperience and training on FOIP and PIPA legislations is considered an assetProficient in Microsoft Office Suite and web-based applicationsExperience with computerized data management systemsPrevious experience in an educational setting is considered an assetLegal office experience is considered an assetRocky View Schools Benefits:3 Weeks Vacation11 Earned Days pro-rated based on start dayFlex Benefits Plan (Extended health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)Defined Benefit Pension PlanProfessional development and training opportunitiesFree ParkingPre-employment RequirementsThe successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employmentProof of qualifications/education as required by the positionOpen to: Internal and External applicantsSalary: $25.80 - $31.34 per hourHow to ApplyWe request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.Quote Job Code#: 3298591Closing Date: On or before July 25, 2022 by 4:30 pmRocky View SchoolsHuman Resourceshttps://www.rockyview.ab.ca/careers/current_opportunitiesWe appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.Quick Apply

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