Term Secretary II - Human Resources/Occupational Health & Safety - Education Centre - Jobs in Airdrie, AB

Job Description

Term S ecretary IIHuman Resources/Occupational Health & Safety – Education CentreCompany OverviewRocky View Schools (RVS) serves the educational needs of over 25,000 students within 54 diverse schools. As the fifth largest school jurisdiction in Alberta, RVS balances the development of learner competencies with an ongoing emphasis on literacy and numeracy. We believe all learners deserve to have their needs met through learning communities that value inclusion, diversity, compassion and fairness. In RVS, the best interest of students is at the center of every decision.The OpportunityRVS is seeking an outstanding professional for a term, full-time (35 hours/week) Secretary II position starting August 15, 2022 until August 31, 2023 (with the possibility of extension). As a member of the Human Resources (HR) & Occupational Health and Safety (OH&S) department, the Secretary II will perform a variety of administrative and clerical duties to support the team including day-to-day tasks and assigned projects. The position will be located at the Education Centre in Airdrie, Alberta.Please Note: continuing internal applicants are invited to apply. Questions can be directed to Shannon Tonelli, HR Recruiter at stonelli@rockyview.ab.ca or 403-945-4092.Responsibilities Include:Perform administrative duties related to incident/illness reporting, tracking and statistical analysisScanning medical information in to the OH&S electronic filing systemUpdating staff profiles in learning management systemAssisting with WCB paperwork, filing and database workAssisting with OH&S auditing process and record managementAssisting in completing minutes from OH&S and HR meetingsSupporting coordination of audiometric testingUpdating OH&S websiteEnsuring accuracy of employee absences and making corrections as neededMeet regularly with RVS employees to provide employment contracts and receive employment documentsAccurately complete document management as per standard HR procedures and guidelinesCreate and maintain effective work flow while handling various project simultaneouslyComplete other administrative/secretarial duties efficiently while meeting assigned deadlinesSupport HR & OH&S operational needs as requiredEducation/Experience:Certificate or diploma in office management, business administration or a related fieldMinimum two years experience in secretarial/administrative roleIntermediate to advanced proficiency with Microsoft Office Suite and web-based applicationsKnowledge of HRMS is considered an assetExperience with computerized data management systemsPrevious experience in an educational setting is considered an assetPre-Employment RequirementsThe successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employmentProof of qualifications/education as required by the positionRocky View Schools Benefits:3 weeks VacationHybrid (one day a week, working remotely) with Supervisor approvalThis position does not qualify for sick days or the Defined Pension PlanFlex Benefits Plan ( Extended Health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan)Professional development and training opportunitiesFree ParkingOpen to: Internal and External applicantsSalary: starting hourly rate $22.33 - $27.13 per hourHow to Apply:We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume and contact information of three professional references.Quote Job Code: #3299177Closing Date: On or before July 18 , 2022 by 4:30pm. Interviews will be held on July 22, 2022 via zoom.Rocky View SchoolsHuman Resourceshttps://www.rockyview.ab.ca/careers/current_opportunitiesWe appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.Quick Apply

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