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Administrative Assistant - Jobs in Aurora

Farm Boy
Job LocationAurora
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Job DescriptionThe position is responsible for supporting the retail team by performing various administrative and clerical duties. The performance of the duties must ensure a quality service approach to all employees, customers and suppliers. All responsibilities must be performed in a manner consistent with the Farm Boy Way.Major Responsibilities:

  • Responsible for assisting with department inventory i.e., uniforms, office/store supplies.
  • Responsible for assisting with the organization and maintenance of confidential store-level files.
  • Assist with recruitment administration in SmartRecruiters, including screening candidates and scheduling interviews.
  • Preparation and presentation of new hire documents, including participating in orientations.
  • May be required to assist with payroll functions including timecard corrections and reporting.
  • Responsible for logging invoices as well as ensuring the corresponding paperwork is attached to the invoices.
  • Coordinate with Finance and Store Manager regarding queries on invoices.
  • Responsible for contacting employees regarding any schedule changes.
  • Provide assistance with the organization and maintenance of the employee Training Master.
  • Responsible for printing, posting, collecting, and filing of SOP’s, sweep logs, high touch sanitation sheets and Covid screening logs.
  • Ensure that scheduled periodic reporting is sent out on time and accurately.
  • Assist with ad hoc requests like preparation of name tags, assisting employees with locker information, etc.
  • Assist employees on filing expense reports, secure necessary approvals and submit for reimbursement.
  • Coordinate meetings for Store Manager / Regional Director / Vice President and take minutes when required.
  • Maintain confidentiality of sensitive information and share with appropriate stakeholders.
  • May be requested to undertake other related duties to support our stores.

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