Office Administrator - Jobs in Ayr, ON

Job Description

Company DescriptionDo you want to experience a new plant build and put your mark from day 1If you answered yes, then Techo-Bloc is your next career move. We are opening a new production facility in Ayr, Ontario. We are hiring our first office administrator to launch the new plant...sound exciting It is!Techo-Bloc produces exceptional paving stones and retaining walls. Our facilities are operated by teams of the highest caliber with the latest technology to deliver superior products. Using the 5S and Kanban philosophies, we are dedicated to a manufacturing collaboration that supports running a “whole-minded” production system, and an excellent way to promote improvement. We ensure our products are functional, durable, and astonishingly beautiful.With soon to be 9 manufacturing facilities (and counting), 30 international patents and over 700 employees, we operate in an exciting and dynamic environment. As we continue to expand, our team members are offered opportunities to professionally develop, learn new abilities and pursue projects that excite them.If you want to work for a company that listens and is dedicated to your progress this may be your next career move!Job DescriptionReporting to the Plant Manager provides high-level support with administrative tasks, reporting and related projects. We’re looking for someone who is organized, upbeat, detail-oriented and ready to take on new challenges. Interested in working for a fast-paced and high-growth organization with highly invested management We’d like to see your resume.

• Proactively provide administrative support to Plant Manager;
• Handling meeting minutes
• Booking flights and arranging travel for company executives
• Filing important documents, such as reports, meeting notes, emails, and letters
• Processing and filing invoices
• Assist with sending invoices to payables and receiving
• Overseeing office supplies and services, including restocking supplies, relocating employees to new areas, setting up desks and equipment for new hires, or creating important office forms
• Supporting bookkeeping and budgeting services
• Aiding correspondence for the office, such as emails, letters, packages, and phone calls
• Updating of office records and databases that contain personnel, financial. and office data

Qualifications

• Post-secondary administrative training;
• 2-3 years experience required;
• Previous operations assistance experience in a corporate/manufacturing setting;
• Advanced knowledge of MS Word, Excel, PowerPoint and Outlook;
• 2-3 years experience preparing and analyzing reports;
• Demonstrate excellent written and verbal communication skills in English and French is an added benefit but not necessary;
• Proven track record of meeting established deadlines;
• Ability to work independently and/or collaboratively as part of a team;
• Ability to effectively respond to questions from all levels within the company and third parties;
• Ability to solve practical problems and deal with a variety of situations where only limited standardization exists;
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
• Always possess a professional image and demeanor;
• Ability to work in a fast-paced environment with exceptional time-management and organizational skills.

Additional Information

• A competitive salary with wage progression.
• This role is designed as a Monday to Friday fulltime position
• Full Benefit package.
• Learning and development opportunities.
• Work for 2020 and 2021 Best Managed Company award recipient.
• Work to keep us the #1 best innovative landscaping products manufacturer
• Positive work environment with great team atmosphere

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