Administrative Assistant to the AMOH - Jobs in Brampton, ON

Job Description

Administrative Assistant to the Associate Medical Officer of HealthHealth Services – Office of the Medical Officer of HealthContract Full-time Approximately 16-MonthsThis challenging, fast paced position will report directly to two Associate Medical Officers of Health (AMOH). You will provide confidential administrative support services and interact with a dynamic department management team to ensure a coordinated and cohesive approach to administrative matters.Responsibilities:

• Control the information and paper flow to and from the AMOH office, ensuring the appropriate handling of mail, requests, reports and documents
• Research and respond to complaints
• Manage routine correspondence and requests with a commitment to high standards of service
• Organize and maintain appropriate reports, files, systems and documentation and actively managing a follow-up system to ensure work proceeds in a smooth fashion
• Prepare agendas and taking minutes of meetings
• Prioritize, organize and schedule appointments, meetings, deadlines, etc.
• Book conferences and travel arrangements
• Coordinate medical resident and medical student placements
• Provide coverage for the Administrative Assistants and manage other duties in the Office of the Medical Officer of Health as needed

Qualifications:

• Secondary school graduate plus post-secondary office administrative education or related field combined with a minimum of three years relevant experience or an equivalent combination of experience and education may be considered
• Excellent interpersonal and communication skills to deal effectively and discretely with internal and external contacts in a highly confidential manner
• Proven ability to proactively manage multiple tasks and competing demands in a fast paced environment
• A strong ability to effectively manage time
• Exceptional customer service orientation to interact with internal and external clients at all levels
• Demonstrated strong self-motivation and self-direction within a collaborative team environment
• Advanced computer skills: MS Outlook, MS Word, PowerPoint, and Excel
• Knowledge of the Health Department’s structure and services would be an asset

Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 7120 Hurontario Street, Mississauga worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.Hours of Work: 35 hours per weekThe Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.Interview: Our recruitment process will be completed with video conference technology.If this opportunity matches your qualifications and experience, please apply on-line.As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.New employees who commence employment on or after October 1, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.About Us:The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work were focused on to bring this vision to life.To learn more about the Region of Peel, explore peelregion.ca.Additional Information:The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.Quick Apply

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