Facilities and Operations Coordinator - Jobs in Brampton, ON

Job Description

Support your community. Advance your career. Fulfill your purposeJoining the Canadian Mental Health Association – Peel Dufferin Branch means you’ll be part of something meaningful. For starters, we’re honored to have received the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better. Providing support and services to those who live with mental illness and addictions, we’re committed to increasing awareness and addressing the stigma surrounding mental health. That’s why we’ve made it a priority to create a diverse organization that represents the communities we serve – and the people we help.What We OfferAs a community-based agency, we’re dedicated to the mental, physical, and social health of everyone – including our team members. That’s why we’re proud to offer a total rewards package that helps our team members balance their professional and home life. You’ll also be empowered to keep learning new skills and reaching your goals – from developing a career growth plan to participating in training sessions.In addition to competitive benefits like health, dental, EAP and life insurance, we offer our permanent team members some unique perks that really stand out:

• 4 weeks accrued vacation
• 18 days accrued personal days
• Overtime paid in lieu
• HOOPP (Pension Plan)
• Ongoing professional development plus $250 annual funding for continuing education and certifications
• $250 annual allowance to invest in achieving your personal wellness goals
• Mileage reimbursement and car detailing for work-related travel

Salary range is $48,279.29 to $56,083.06 annuallyThe Facilities and Operations Coordinator will jointly support CMHA Peel Dufferin (CMHA) and tenants of Community Door 7700 Hurontario Street location by carrying out responsibilities related to operations & facilities management, purchasing & procurement, and vehicle fleet management. Through this work, the Facilities and Operations Coordinator will help ensure that CMHA Peel Dufferin services across all office locations are delivered with high quality and availability.This is a full-time (37.5 hours a week) permanent position based at 314-7700 Hurontario street, Brampton, ON.What Youll Do

• Track facilities issues and manage through to resolution including, but not limited to, janitorial services, washrooms, plumbing leaks, electrical outages, heating ventilation and air conditioning (HVAC) systems, interior & exterior doors, windows and lights, by contacting site specific vendors and contractors
• Prepare and configure security access cards and photo ID cards for offices and IT server room based on organizational needs within security systems or in coordination with site-specific building security
• Administer and monitor security cameras for any security issues; complete reporting requirements to CMHA and Community Door agencies as required
• Prepare and distribute communications for regularly scheduled maintenance, as well as emergent work repairs to staff who may be impacted by vendors completing onsite work, outages etc.
• Maintain a calendar of regular inspections of emergency systems, fire plans, safety plans in coordination with Joint Health and Safety Committee
• Conduct regular inspections of accessibility doors, hand sanitizer dispensers, and other equipment in line with CMHA and Community Door policies and practices
• Track and analyze costs associated with operations & facilities management, purchasing & procurement, as well as vehicle fleet management; work with the Director to prepare and review annual budgets, monthly actuals, and forecasts
• Conduct analysis and prepare presentations with recommendations for improving operational practices, solutions, and vendor management
• Liaise with agencies within Community Door on security and operational issues
• When scheduled, perform on-call duties after-hours and on Saturdays to resolve on-site operational issues

Purchasing & Procurement

• Work with management and staff to identify operational, facilities, technology, and fleet management needs to prepare plans and schedules for the purchasing & procurement of goods and services
• Prepare and send documentation to purchase/procure IT equipment, Infection Prevention and Control (IPAC) supplies, staff safety kits, facilities equipment, trades vendors, and other goods and services in line with purchasing and procurement policies
• Maintain, prepare, and track paperwork for goods and services requisitions, purchase orders, and processing invoice payments through CMHA’s systems

Vehicle Fleet Management

• Work with Director to establish CMHA’s fleet management capabilities and track the use of CMHA Peel Dufferin’s vehicles; collect safety checks, track mileage, arrange regular service appointments and urgent repairs
• Ensure smooth operation of vehicles and maintain relationships with CMHA staff and vendors, ensuring insurance policy coverage, license plate renewals, and maintaining vehicle records in line with CMHA policies and procedures

What You Will Need:

• Post-secondary school degree or diploma in a relevant field or the equivalent in experience
• Minimum 2-3 years experience with operations & facilities management, purchasing, and vendor management
• Excellent interpersonal, problem-solving, organizational, presentation, written and verbal communication skills
• Strong skills using Microsoft Office 365 applications and tools
• High degree of accuracy and attention to detail
• Demonstrated organizational, and analytical skills
• An ability to exercise good judgement, tact and maintain confidentiality
• Demonstrated ability to prioritize and complete many competing demands
• Initiative and has a personal commitment to organizational values
• Ability to work well in a fast paced; constantly shifting and changing healthcare landscape

• Proof of administered full-series Health Canada approved COVID-19 vaccination prior to start date. If unable to be vaccinated for reasons relating to protected grounds under the Code, completed medical or religious exemption must be provided
• Valid Canadian driver’s license and access to an insured automobile in good repair
• A satisfactory Vulnerable Sector Screening (Police Check) report

At the Canadian Mental Health Association – Peel Dufferin Branch, we provide a wide array of community services, resources, and care for people with mental illness. In your role, you’ll support people to assist clients who are struggling, helping to them return to good health and reintegrate into the community. In everything we do, we work together to make the world a better place – one person at a time.Apply Now and EMPOWER your career____________________________________________________________________________CMHA Peel Dufferin is an Equal Opportunity Employer. We are committed to diverse, inclusive, barrier-free recruitment, selection processes, and work environment. We encourage applications from members of groups that have been historically disadvantaged and marginalized. We acknowledge that removing existing barriers and preventing new barriers is required in providing opportunities that foster independence, inclusion, and dignity for people of all ages, genders, cultures, and abilities. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve.When contacted for a job opportunity, please advise the HR Department of any accommodations needed in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code to ensure you have access to a fair and equitable process.We thank all those who apply. Only those selected for further consideration will be contacted. We retain all applications submitted for one year.Quick Apply

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