LEGAL ADMINISTRATIVE SECRETARY- UNILINGUAL AND DESIGNATED BILINGUAL (ENGLISH-FRENCH) - Jobs in Brampton, ON

Job Description

A fast-paced, challenging environment and interesting work are just some of the reasons for joining the Crown Attorneys Office as a Legal Administrative Secretary.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this roleIn this position, you will:

• Provide a full range of administrative secretarial services
• Utilize a personal computer to transcribe a variety of documents in proper legal style
• Accept service on various documents
• Maintain Ontario and Superior Court files
• Type Ontario and Superior Court subpoenas
• Provide reception duties by answering the telephone and dealing with inquiries at the counter
• Provide a variety of clerical services
• Attend court when and as required to update briefs

How do I qualifyMandatory

• You must possess oral and written French language skills at the advanced level. Your proficiency level will be confirmed before hire.(For bilingual position only)
• You can type 50 words per minute.
• You can perform dicta to Ministry standards (70%).

Legal Knowledge:

• You are able to apply relevant statutes, rules, regulations, policies and practices such as Rules of Criminal Procedure, legal office, criminal prosecution programs, and court procedures to prepare for proceedings, prepare/distribute/track disclosures, answer telephone and counter inquiries and maintain Crown briefs in paper and electronic form in and out of court
• You have knowledge of legal terminology to prepare legal documents, explain procedures and compose from verbal instructions

Administrative and Computer Skills:

• You demonstrate secretarial and administrative experience including thorough knowledge of office procedures, customer service skills and filing systems to provide support to the prosecution program and process invoices/statements/expenses
• You demonstrate the ability to use office and computer equipment with related software such as Windows, Word, Outlook, Excel, ADOBE Acrobat and related database applications, AV/IT equipment knowledge for case presentation in and out of court

Communication and Interpersonal Skills:

• You have excellent oral and written communication skills to provide information to police, victims/witnesses, media, court staff and the general public
• Your interpersonal skills enable you to work effectively as a team member or independently with minimal supervision

Analytical, Judgement and Organizational Skills:

• You demonstrate initiative, analytical and good judgement by using appropriate legal terminology when preparing for proceedings and typing legal documents
• You are able to prioritize your workload while meeting conflicting deadlines

Additional Information:Address:

• 1 Bilingual Temporary, duration up to 12 months, 7755 Hurontario St, Brampton, Central Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
• 1 Temporary, duration up to 12 months, 7755 Hurontario St, Brampton, Central Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
• 2 Temporary, duration up to 6 months, 7755 Hurontario St, Brampton, Central Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
• 1 Temporary, duration up to 6 months, 44 Queen St, Brantford, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
• 1 Temporary, duration up to 6 months, 59 Church St, St Catharines, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
• 1 Temporary, duration up to 6 months, 491 Steeles Ave E, Milton, Central Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS
• 1 Temporary, duration up to 9 months, 59 Church St, St Catharines, West Region, Criminal Record and Judicial Matters Check, Intelligence, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3.7Category: Administrative and Support ServicesPosted on: Thursday, July 28, 2022Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Development Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individuals employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-184769/22(8)

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