Prog Co-ord-Asset & Vendor Mgt - Jobs in Brampton, ON

Job Description

PRP External HeaderExternal Job VacancyPRP Header InformationPosting Title: Prog Co-ord-Asset & Vendor Mgt Department: ITS Client Technology Services Status: Regular, Full-Time Salary Range: $64,573.00 - $108,799.00 Grade: C9 Open Positions: 1 Job ID: 303631 Additional Info: See Below Open Date: 2022-08-31 Close Date: 2022-09-15Position SummaryAre you an ambitious and highly motivated Coordinator with experience in designing and implementing IT hardware & software asset management Are you looking to make the next step in your career If so, apply below and join Peel Regional Police – one of Canada’s most progressive police services!As a Program Co-ordinator – Asset and Vendor Management within our Client Technology Services Department, you will be responsible for the development, management and continuous improvement of an IT Asset Management Program (ITAM/SAM) covering all ITS assets inclusive of hardware, software and contracts.ResponsibilitiesWhat will your typical day look like Develops an asset management governance, ensuring ITS assets are managed in accordance with Peel Regional Police polices and guidelines. Develops, maintains and manages a centralized asset database ensuring accurate inventory of all software and hardware assets at all stages of lifecycle, allowing for timely and accurate reporting. This includes Fin-49 (Peel Police Financial Asset Reporting Procedure), TCAA (Tangible Capital Asset Accounting), and other reports as required. Works with stakeholders to identify and implement processes and controls related to asset acquisition and lifecycle management. Maintains and manages ServiceNow IT Service Catalog. Develops processes and procedures to manage and monitor asset refresh lifecycles, asset disposals including auctions, buy-backs, asset destruction and asset donations. Creates and manages a Software Asset Management (SAM) governance to maintain compliance with license agreements, terms and conditions of use. This includes identifying a baseline inventory with processes and controls for acquisition, harvesting, redeployment, true-ups and retirement; explores opportunities for maximizing unused or partially used assets to achieve full efficiency and ROI. Creates a financial management framework for IT asset management that is accurate and timely, providing financial data for the purposes of management reporting, product life-cycle management and management decision making supporting the budget and forecasting planning cycle. Assists in defining an appropriate purchasing strategy and assists in the development of purchasing documents (Sole Source, Tender, RFP, RFQ etc.), in partnership with Region of Peel Purchasing. Ensures proper tracking of all vendor contracts, including maintenance/subscription agreements and renewals. Establishes Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) to monitor vendor performance during the term of agreements and escalate if vendor is underperforming. Partners with Finance, Purchasing and Legal Departments to ensure compliance with standard corporate processes and guidelines and identifies areas for improvement. Develops processes to ensure internal audits relating to physical assets, software licenses, warranties, compliance, maintenance agreements and vendor contracts are conducted on a regular basis; completes physical asset audit. Researches, reviews and recommends improvements to existing processes, including technology requirements, definition processes, RFP and tender preparation, contract negotiation, asset tracking and other similar processes based on changes to legislation, products, services, innovations, etc. Extracts data from mobile service provider databases, to fulfil the reporting requirements of various stakeholders. Generates and administers monthly mobile device reports to stakeholders. Provides detailed mobile usage reports for users upon request. Receives, processes and reconciles all mobility device account invoices. Utilizes this information to fulfill various reporting requirements. Engages mobility service providers to modify the plans associated with PRP End User Computing (EUC) devices. Coordinates activities with Bell Canada in issuing or decommissioning long distance calling codes for PRP staff. Manages the mobile device overages process, to ensure personnel with overages unrelated to business purposes are notified and applicable payments are made. Performs additional duties as assigned.QualificationsEnough about us, lets talk about youYou are someone with: A Bachelors Degree in Information Systems Management, Supply Chain Management or Business Administration or an equivalent combination of education and experience. ITIL Certification, SAM Accreditation Certified, Certified IT Asset Management (CITAM), Certified Hardware Asset Management Professional (CHAMP) preferred. Experience in a Government environment would be an asset. A minimum of five years of experience designing and implementing IT hardware and software asset management, and procurement management best practices. A minimum of 3 years of experience managing vendor partnerships involved in hardware and software license support and maintenance agreements. Working knowledge of financial, procurement, cost accounting, vendor management and reporting concepts. Demonstrated knowledge of Service Now, including Hardware Asset Management, Software Asset Management and Vendor Management practices. Demonstrated knowledge of CMDB and ITIL concepts, particularly Service Asset and Configuration Management (SACM), Common Services Data Model (CSDM), and IT Operations Management (ITOM) and IT Asset Management (ITAM). Demonstrated written communication skills in order to write RFPs, tenders, sole source documentation, etc. Demonstrated experience in documenting, implementing and measuring policy compliance. Demonstrated capability to pull data from various source and compile into presentable format. Confident presentation and facilitation skills, strong interpersonal and leadership skills to enable engagement with senior management and stakeholders at all levels. Demonstrated knowledge in the management of software licensing and product use rights for Microsoft, Symantec, Adobe, etc. Working knowledge of the International Association of Information Technology Asset Managers (IATAM) Best Practice Library. Demonstrated teamwork and leadership skills. Demonstrated planning and organization skills. Demonstrated project management skills. Knowledge of IBM Maximo EAM, Microsoft SCCM, Microsoft EndPoint Manager, Intune and WorkspaceONE are considered assets.Additional InformationWhat we offerThe salary range for this permanent, full-time position is $64,573.00 - $108,799.00 per annum and is complemented by a comprehensive benefit program, including employer-paid Health/Dental and Life Insurance after a six (6) month waiting period; and the OMERS Pension Plan.Peel Regional Police is committed to ensuring the health and wellness of its employees and offers many programs and services in support of work-life balance and both personal and professional wellness. From hybrid remote working arrangements, wellness protection for you and your family, state-of-the-art fitness facilities available to you free of charge, to structured programs to nurture your intellectual, physical and emotional wellness, we’ve got you covered.About usPeel Regional Police, the second largest municipal police service in Ontario, polices the cities of Mississauga and Brampton, with a population of almost 1.4 million residents, and Pearson International Airport, which saw an estimated 12.7 million people pass through in 2021. We are committed to our Vision of A Safer Community Together. Everything we do is driven by our Mission, Vision and Values and we pride ourselves in being accountable to our community.Peel Regional Police is acknowledged as one of Canada’s most progressive police services. A proactive approach to problem-solving, a dedication to professional excellence and a reputation for making the community a better place in which to live and work – these are the hallmarks of Peel Regional Police.The next step is yours!Shortlisted applicants will be contacted via email. No agency contact and/or referrals, please.Applicants in consideration for hire shall be subject to a thorough background investigation that includes, but is not limited to, police checks with local, provincial and out-of-country law enforcement agencies, if required, education credentials, credit and financial inquiries, and personal and work references.You must have received, or be scheduled to receive the approved full dosage of COVID-19 vaccination by date of application, in accordance with the recommendations of Ontario’s Chief Medical Officer of Health.Quick Apply

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