Program Assistant - Outreach - Jobs in Brampton, ON

Job Description

Support your community. Advance your career. Fulfill your purposeJoining the Canadian Mental Health Association – Peel Dufferin Branch means you’ll be part of something meaningful. For starters, we’re honored to have received the Canadian Non-Profit Employer of Choice Award for our efforts to help people live better. Providing support and services to those who live with mental illness and addictions, we’re committed to increasing awareness and addressing the stigma surrounding mental health. That’s why we’ve made it a priority to create a diverse organization that represents the communities we serve – and the people we help.What We OfferAs a community-based agency, we’re dedicated to the mental, physical, and social health of everyone – including our team members. That’s why we’re proud to offer a total rewards package that helps our team members balance their professional and home life. You’ll also be empowered to keep learning new skills and reaching your goals – from developing a career growth plan to participating in training sessions. We’re also honored to have received the Canadian Non-Profit Employer of Choice Award.In addition to competitive benefits like health, dental, EAP and life insurance, we offer our permanent team members some unique perks that really stand out:

• 4 weeks accrued vacation
• 18 days accrued personal days plus 2 flexible days each year
• Overtime paid in lieu
• HOOPP Pension Plan
• Ongoing professional development plus $250 annual funding for continuing education and certifications
• $250 annual allowance to invest in achieving your personal wellness goals
• Mileage reimbursement and car detailing for work-related travel

This is a full time permanent position of 37.5 hours per week, located at 60 West Drive, Brampton ON.Salary range is $34,336.57 to $44,741.59 per year.What You Will DoGeneral Administration and Information Management

• Acts as a liaison between the Program Manager and staff to ensure appropriate coordination and follow-up on day-to-day issues.
• Reads, researches and routes the Managers correspondence; Drafts letters and documents as needed.
• Manages and maintains the Program staff and Manager’s work schedule, including 24/7 shift schedule
• Maintain scheduling app, ensuring that all shifts are covered daily.
• Plans and schedules meetings, trainings using MS-Outlook Calendar to its fullest capacity for the program staff and manager
• Organizes and maintains electronic and paper filing systems
• Creates, revises, and improves systems and procedures by reviewing operating practices, record keeping systems and forms; Implements changes as approved by Manager.
• Performs other duties and responsibilities as assigned by the Manager.
• To liaise with the IT departments of Region of Peel and Canadian Mental Health Association to ensure that all equipment is operational, trouble shoot when required and coordinate as necessary
• Supports events, meetings and presentation coordination
• Serve as onsite backup reception coverage, including partner hospitality, as required for organizational needs.

Financial & HR Administration Support

• Supports the Manager in the Agency’s financial and HR administration processes as required.
• Prepares Purchase Orders, Quote sheets and reconciles with invoices, ensuring appropriate follow up with Finance and Accounts Payables departments and Concur.
• Follows up on monthly relief hours for scheduled relief staff and expense procedures for Program staff, as per Agency Policy.
• Tracks and reminds the Manager of key dates such as PDPs, hire date anniversaries for their direct reports.

What You Need to Join Our Team

• Post-secondary diploma in Business/Office Administration is required.
• Minimum 3 years of office administration experience.
• Strong knowledge and understanding of the administrative role, supporting a large inter disciplinary team, including relief pool.
• Experience working in the non-profit sector is an asset.
• Excellent time management skills
• Excellent communication and organizational skills, able to manage competing priorities and deadlines in a fast-paced environment.
• Enthusiastic problem solver and dedicated team player
• Strong computer skills – Microsoft Office Suite, Outlook calendar, Visio, MS-Project, Client Record Management Systems.
• Expertise with database reports.
• Ability to speak French or a second language is an asset.
• Flexibility to work one late evening shift per month
• Valid driver’s license

• Automobile in good repair and insurance coverage as required by agency policy
• Satisfactory police records search and vulnerable sector screening

As a fundamental condition of employment, but subject to any legitimate accommodation needs under the Code, new employees must provide proof of vaccination against COVID-19 with one or more vaccines approved by Health Canada, and must provide CMHA Peel Dufferin with proof of vaccination prior to their start date. If unable to be vaccinated for reasons relating to protected grounds under the Code, new employees must promptly provide CMHA Peel Dufferin with documentation including a completed medical or religious exemption.CMHA Peel Dufferin is an Equal Opportunity Employer.We are committed to diversity and inclusiveness at our workplace and recognize the unique contribution every individual makes to the community.We acknowledge that removing and reducing existing barriers and preventing new barriers is required in providing opportunities that foster independence, inclusion, and dignity for people of all ages, genders, cultures, and abilities. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including but not limited to Aboriginal, Indigenous, Metis and Inuit peoples, racialized groups/persons of color, people with varying abilities, members of visible minority groups, LGBTQ2S+, those who identify as women, and other equity-seeking groups.CMHA Peel Dufferin is committed to pay equity and right to equal treatment without discrimination in accordance with the Ontario Human Rights Code in all aspects of the workplace environment and employment relationship.We are committed to inclusive, barrier-free recruitment, selection processes, and work environments. When contacted for a job opportunity, please advise the HR Department of any accommodations needed in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code to ensure you have access to a fair and equitable process. We request that you provide your accommodation request as soon as reasonably practicable. Any information received relating to accommodation will be addressed confidentially. We thank all those who apply, but only those selected for further consideration will be contacted. We retain all applications submitted for one (1) year after the closing date of the posting for consideration in future career opportunities.Quick Apply

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