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Receptionist - Jobs in Brooks, AB

Bow Valley Genetics
Job LocationBrooks, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

SummaryThe Receptionist is responsible for planning and overseeing all administrative support and office services for the company. Duties include but are not limited to reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. This includes coordinating and communicating office activities, reception duties, supplies and stationery, and general troubleshooting. The Receptionist is also required to maintain confidentiality and professionally interact with employees, management and the public.Job Duties

  • Provide direct administrative and office management support to the General Manager, as directed.
  • Coordinate departmental programs, such as meetings, seminars, workshops, special projects, and events.
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
  • Answer and manage inbound telephone inquiries, e-mails, and visitors.
  • Arrange and attend executive team meetings; take, distribute, and archive meeting minutes.
  • Maintain work schedules and calendar of the General Manager
  • Review all documents, reports, and correspondence prepared for signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Arrange travel accommodations for key personnel required business trips in an economical and timely fashion, including hotel bookings, car rentals, and so on.
  • Ensure adequate supplies of office stationery, general office supplies, office furniture, and other equipment.
  • Coordinate office seating arrangements for business units and assign desks, phones, and other assets as necessary.
  • Assist in the management of building security, such as the assignment of keys and alarm codes for approved personnel.
  • Negotiate contracts and service level agreements for third party suppliers and/or service providers.
  • Manage janitorial, cleaning, repair, and maintenance service provider contracts and service level agreements.
  • Coordinate and implement company-wide social events.
  • Complete expense reports, pay invoices, and other related duties.
  • Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
  • Other duties shall be assigned as required.
Bow Valley Genetics offers competitive salary, benefits and an incredible work environment.If you meet the criteria and are interested in joining our team, please send a resume and cover letter. We thank all applicants for their interest, however, only those to be interview will be contacted.Quick Apply
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