Administrative Assistant 1 - HR Client Services - Jobs in Burnaby, BC

Job Description

Powered by water... and by people like youProviding clean electricity to 4 million customers takes a diverse workforce and that’s where you comein. We need your talent to help us build major projects to meet growing demand. To help ourcustomers find clean energy solutions for their homes and businesses and to be ready to respondduring storms and outages to keep our system reliable.Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards asolution to climate change while safely providing clean, affordable electricity to our customers.We offer a healthy work life balance, training opportunities and career progression. Were proud to beranked as one of B.C.s Top Employers and one of Canadas Best Diversity Employers. Join us as webuild an even cleaner B.C.JOB DESCRIPTIONDuties:

• This position will provide comprehensive, confidential administrative support to the Human

Resources Lead and the Client Services (HR Business Partner) team within Human Resources.

• Key administrative accountabilities include: maintaining, coordinating and integrating calendar

schedules; booking and managing meetings and conference calls logistics; managingcorrespondence to ensure all items are prioritized and dealt with in a timely manner; maintainingfiles and providing back up materials prior to all meetings including the retrieval of materials andpreparation of agendas; and prioritizing,managing, and communicating deadlines/action items

• This position is also responsible for coordinating the flow of information between the Manager,

direct reports and extended team; following up on outstanding action items; preparing/draftingreports, letters, meeting agendas, and presentation material for distribution; event planning, andlogistical support as required; and may be required to monitor and/or develop budgets andmonthly variance analysis

• For this role, knowledge of SAP is required to support the manager and team with time and

labour entries and expense reports

• This position is also accountable for maintaining the team sharepoint site, including site layout

and compliance. Web Authoring skills may also be required for maintenance and updating of teamhydroweb pages

• This position also coordinates office space requirements and manages the inventory of office

equipment for the team as well as works with other administrative assistants to provide assistanceand support when required.Qualifications:

• Post-secondary education plus three to five years administrative experience at a senior level

performing a range of diverse, administrative support duties

• Initiative and a solution-oriented approach to day to day challenges

• Ability to maintain professional working relationships with the team, all levels of staff within BC

Hydro, and external organizations, as well as the ability to act independently with a high level ofjudgment, discretion, and diplomacy particularly in dealing with confidential or sensitive matters

• Strong organizational and time management skills with the ability to multi-task, prioritize and

adapt easily to shifting and/or conflicting deadlines

• Superior oral and written communication skills as well as the ability to make decisions within

prescribed guidelines. Highly proficient with current business software including: Microsoft Officeapplications (Word/ Excel/ Outlook/PowerPoint); SharePoint; SAP HCM and Financialapplications; and Web Authoring tools

• An undergraduate degree, diploma or certificate in Human Resources, or equivalent HR

experience considered an asset.ADDITIONAL INFORMATION

• This position will be posted internal & external concurrently.

Were always looking for exceptional people to bring new ideas, fresh thinking and the motivationto help shape the electricity system in B.C. Its an exciting time to be a part of our team as weinvest in our system and prepare to meet the challenges of tomorrow.Our values guide our work. Want to join usWe are safe.We are here for our customers.We are one team.We include everyone.We act with integrity and respect.We are forward thinking.BC Hydro is an equal opportunity employer.We include everyone. We welcome applications from anyone, including members of visibleminorities, women, Indigenous peoples, persons with disabilities, persons of minority sexualorientations and gender identities, and others with the skills and knowledge to productivelyengage with diverse communities.We are also happy to provide reasonable accommodations throughout the selection process andwhile working at BC Hydro. If you require support applying online because you are a person with adisability, please contact us at Recruitmenthelp@BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series ofCOVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspendedbut may resume at BC Hydros discretion. While the Policy is suspended, all new employees arerequired to disclose their vaccination status to BC Hydro.Flexible work model role definitions===========================Our four role types identify the degree of flexibility an employee could have to work from homebased on the type of work they do. The flexibility for an individual job is up to the manager foreach position and the operational requirements. Employees also have the right to work full-timefrom the office if they prefer. All of our roles require at least some in-person time.IBEW/Field – No option to work from homeResident – Works primarily (4+ days per week) in the office.Hybrid – May be able to work from home up to 3 days per week.Remote – Works from home 4+ days per weekHOW TO APPLYDont forget to update your Candidate Profile with your current resume and copies of yourcertifications. If applicable, include your Trades Qualification. This will ensure we have all thenecessary information to assess your application without any delays.Date Posted: 2022-11-16 Closing Date: 2022-11-24Quick Apply

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