Administrative Assistant - Jobs in Dartmouth, NS

Job Description

Administrative AssistantDivine Mercy ParishDartmouth, NSReporting to the Pastor or his delegate, the Administrative Assistant, is the first point of contact for parishioners and other visitors to Divine Mercy Parish. Working with the Pastor and other leaders in the Parish, the incumbent will provide superior customer service to parishioners and all visitors.The main duties and responsibilities include:

• Responding to all visitors, telephone calls and email in a warm and welcoming manner providing information, assistance and/or appropriate referrals as required

• Using a high degree of accuracy and attention to detail, maintaining the parish records and filings including the:
  • Recording of Baptisms, Marriages, Deaths, First Communion, First Reconciliation and Confirmation in the written records and electronically in Parish Friendly

• Responding to requests for Baptismal and Marriage documents

• Completing and providing certificates for the sacraments prior to the events at the request of the Pastor and/or Deacon

• Acting as the first point of contact for weddings and baptisms

• Maintaining parishioner information in Parish Friendly

• Assisting the Faith Formation Coordinator in ensuring the faith formation registrations/information is entered in Parish Friendly

• Providing reports as needed for the Priests, Deacons, Parish Councils and organizations

• Assigning church envelopes, both regular and PAR, annually and as new parishioners join the Parish

• Ensuring adequate inventories of supplies for all three churches including but not limited to:
  • Candles
  • Hosts
  • Missals
  • Office supplies

• Issuing Mass cards, recording and scheduling the Mass Intentions for the week

• Maintaining a log and monitoring who has keys to the churches and offices/rooms in the churches

• Receiving bulletin submissions and create a weekly bulletin to be sent electronically and in paper format

• Updating the Divine Mercy Parish website ensuring currency of information

• Communicating changes to Mass times and/or personnel to the website manager at the Diocesan Centre

• Managing the Responsible Ministry Protocol program ensuring the staff and volunteers meet the requirements of the program

QualificationsThe incumbent will:

• Be a practicing Catholic able to participate in the sacramental life of the Church

• Be a graduate of an Office Administration program and a minimum of five (5) years experience in an administrative support role or the equivalent of training and experience

• Be able to demonstrate excellent skills in technology such as MS Office, Google Docs, Adobe, WordPress

• Have solid written and oral communications skills

• Have strong organizational skills with the ability to prioritize their workload

• Have strong interpersonal skills with the ability to engage parishioners and visitors to the Parish

• Be flexible and adaptable to change to meet the needs of the Parish

• Understand the need for confidentiality

• The ability, with experience in QuickBooks, to fill in for the Bookkeeper in their absence would be considered an asset

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of references and credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]We offer a competitive salary and benefits package.To apply, please email a cover letter and résumé outlining your qualifications and experience and why this position appeals to you to [email protected] with Administrative Assistant in the subject line. Deadline for applications is April 2, 2023.Quick Apply

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