Administrative Assistant - Full Time - Jobs in Dartmouth, NS

Job Description

Maritime Natural Food Co.110 Higney Avenue, Suite 100, Dartmouth, Nova Scotia, B3B 0N8Tel 902| 832 5213 [email protected]www.maritimenatural.caPosition: Inside Sales & Administrative SupportReports To: OwnerEmployment: Full Time, permanentStart Date: As Soon As PossibleCompany Overview:Maritime Natural is a local distribution company with a focus on supporting local brand partners to expand their products across Atlantic Canada as well as supporting local retailers with access to amazing local products. We operate out of our distribution facility in Dartmouth coordinating deliveries throughout Nova Scotia, New Brunswick, PEI and Newfoundland. We’re dedicated to creating a diverse and inclusive workplace and continuing to create a sustainable food chain within Atlantic Canada.Role:This is a diverse position within Maritime Natural including inside sales calls and emails to our list of retailers, invoicing, routing, calendar management, inventory management and product ordering. This requires using excellent customer service skills, strategic thinking, time management, and attention to detail. This is an integral role in the company supporting all facets of the business.Duties and Responsibilities:● Complete daily phone calls, emails, follow ups for customer orders while maintaining phone/contact logs● Daily client invoicing through Quickbooks● Drafting Delivery routes based on customer orders● Monitoring inventory levels and placing Purchase Orders to vendors for delivery● Schedule third party LTL freight● Maintain Quickbooks Software (adding customers, invoicing, creating items, deals)● Schedule MailChimp reminders for ordering● Maintain products on company website● Support in onboarding new customers and vendors● Monitor and catalogue all special offers● Draft Weekly/ Monthly reporting and Accounts Receivable Statements● Draft Vendor reporting to support team● Support with Vendor Portals and maintaining accurate Accounts Payable/ReceivableStatements● Manage Customer questions, concerns, complaints.● Process credits, returns, etc.● Support Driver and Warehouse team with order selection, product coding, etc.● Promote and educate customers on new product availability● Prepare required documentation for accounting team● Other duties as assignedMaritime Natural Food Co.110 Higney Avenue, Suite 100, Dartmouth, Nova Scotia, B3B 0N8Tel 902| 832 5213 [email protected]www.maritimenatural.caQualifications:● Demonstrates ability to manage time and multiple tasks simultaneously, set priorities, identify, and address issues as well as meet deadlines.● Must have excellent communication and organizational skills. Attention to detail is incredibly important.● Must be able to communicate clearly and effectively with customer base, other team members and vendors.● Valid Class 5 License with a “clean” driving record.● High School Diploma or equivalent is mandatory, some secondary school is preferred● Experience with GSuite services (Gmail, Sheets, Docs, Meet, etc)● Knowledge of Quickbooks Invoicing Software is considered and asset● Proper phone etiquette and● Inside / Outside sales experience is considered an asset● Knowledge/ Interest in the Health and Wellness sector of Food and BeverageCompensation:● Competitive Hourly Salary based on experience with paid vacation● Group Insurance: Health and Dental Benefits (single or family) through Chamber of Commerce Health Plan, provided at 50% shared cost (single) after a 3-month probationary period. After 5 years of full-time employment, health and dental benefits are provided at 100% coverage (single) for full time employees in good standing● Daily staff lunch (while onsite) at no cost as per Staff Lunch Policy plus 25% off Retail Shop purchases at our sister company Kitchen Door Food Co● Free on-site staff parkingJob Type: Full-timeSalary: From $20.00 per hourBenefits:

• Casual dress
• Dental care
• Discounted or free food
• Extended health care
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Dartmouth, NS: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: One locationApplication deadline: 2023-03-24Expected start date: 2023-04-03Quick Apply

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