Executive Assistant - Jobs in Dartmouth, NS

Job Description

META is seeking an Executive Assistant for our facility in Dartmouth, NS. You will play a key role in providing comprehensive administrative support to the CEO in support of the organization’s objectives, while acting as a “barometer” for the organization, having a sense of the issues taking place in the overall environment and keeping the CEO updated as to such.About Us:Meta Materials Inc. “META®” (NASDAQ: MMAT) is a developer of high-performance functional materials and nanocomposites. META® delivers previously unachievable performance, across a range of applications, by inventing, designing, developing and manufacturing sustainable, highly functional materials. Our broad electromagnetic technology platforms enable leading global brands to deliver breakthrough products to their customers in consumer electronics, 5G communications, health and wellness, aerospace, automotive, and clean energy. Our nano-optic technology provides anti-counterfeiting security features for government documents and currencies and authentication for brands. Our achievements have been widely recognized, including being named a Lux Research Innovator of the Year in 2021. Learn more at www.metamaterial.comWhat You’ll Do:In this dynamic role, you will anticipate needs, think critically and offer solutions to problems. You will use your energetic, highly organized administrative skills, to take ownership of multiple tasks with multiple deadlines and while working in a dynamic team environment.Some of the typical responsibilities will include:

• Complete a wide variety of administrative tasks that facilitate the CEOs ability to effectively lead the organization, including but not limited to; assisting with special projects; designing and producing complex and professional documents, reports, and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements and completing expense and mileage reports.
• Conserves CEO’s time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications and anticipating issues and initiates appropriate action to ensure the most effective use of the CEO’s time.
• With full access to CEO email, use high degree of judgement and can easily identify where actions are required and will follow up on basic tasks.

• Provides sophisticated calendar management for CEO, prioritizing inquiries and requirements while trouble shooting conflicts; making judgements and recommendations to ensure smooth day to day engagements.
• Serves as primary point of contact and liaison for internal and external stakeholders on all matters pertaining to the CEO, some being highly confidential and critical in nature.
• Assume a gateway role between CEO and staff, providing a bridge for smooth, responsive and open internal communication between the CEO and staff, demonstrating leadership to maintain credibility, trust and support with staff of all levels within the organization.
• Provide assistance on ad-hoc business requests as needed and outside of normal business hours

Minimum qualifications:

• Completion of post secondary education in the areas of Business Administration, Public Relations, Administrative Management, or equivalent

• 3 years experience supporting at an executive level
• 10 years experience in a high level administrative roe
• Excellent scheduling and time management skills;
• Excellent organizational and interpersonal skills; nuanced relationship builder who has keen networking skills and abilities; strong customer service mindset; high emotional intelligence levels;
• Exceptional communication and presentation skills both oral and written in multiple mediums;

Preferred qualifications:

• experience supporting executives in a publicly traded company

Feel like you can’t tick all the boxes above If you have some of the skills and experience that we’re looking for and are willing to use your talent to learn the rest, we encourage you to apply!What You’ll Love About Us:META is a fast-growing company with a positive and committed work culture and a phenomenally talented workforce. Our employees are inspired to do exceptional and innovative work, are proud to contribute to the success of the company and are our greatest asset.META attracts people from many countries and cultures, with over 25 spoken languages represented across our teams. META believes that diversity drives creativity and innovation. We welcome and encourage applications from underrepresented populations; Aboriginal peoples, racialized persons, people living with disabilities (including invisible and episodic disabilities) and members of the LGBTQ2 community.Our Benefits:

• Meta (MMAT) Equity

• Retirement Savings Matching
• Company provided Group Health Insurance (medical, dental, vision).
• Competitive paid time off policy; vacation, paid sick leave; personal days; time off between Christmas day and New Years day
• Casual dress

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