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Executive Assistant - Jobs in Dartmouth, NS

Nova Scotia Nurses' Union
Job LocationDartmouth, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Position SummaryResponsible for providing administrative assistance and support to the President, Executive Director, Director of Finance and Operations, Board of Directors and staff as directed.Accountable to the President, Executive Director or designate.Responsibilities

  • Prepare and distribute materials and record minutes for meetings of Board of Directors, Annual General Meeting and committee meetings as assigned.
  • Organize travel arrangements for the Executive Director, President, Board of Directors, and other committees as required.
  • Organize the calendars of the President and Executive Director for various meetings and ensure that all documentation and arrangements are prepared in advance of the function.
  • Manage communications for the President and Executive Director in their absence.
  • Provide administrative support and assistance on confidential matters.
  • Coordinate NSNU and CFNU events, meetings and conferences.
Qualifications
  • Experience in coordinating conferences and events
  • Excellent organizational, communication and technical skills
  • Ability to maintain strict confidentiality
  • Microsoft Office - Word, Excel, PowerPoint, Outlook
  • Ability to export data from a database to create Excel spreadsheets, and then sort and manipulate data in the spreadsheet in order to send group emails or mail-outs.
  • Ability to use mail merges in Word for group mailings, creating name tags, or producing certificates with information taken from Excel membership or registration lists
  • Ability to format documents, create table of contents, and index in Word
  • Understanding and experience with web site content management systems is an asset
About the Nova Scotia Nurses’ UnionFounded in 1976, the Nova Scotia Nurses’ Union (NSNU) is a professional union representing more than 7,900 Licensed Practical Nurses, Registered Nurses and Nurse Practitioners in Nova Scotia hospitals, long term care facilities, adult residential centres and community nursing practices.Closing date for this position is Monday, June 13. **Only those applicants selected for an interview will be contacted.Quick Apply
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