Executive Assistant - Jobs in Dartmouth, NS

Job Description

Who we are: This is an exciting time for NOVONIX as we build and grow our battery material and technology company to service the critical needs of the electric vehicle and energy storage supply chains. As a leader in the industry with operations in both Canada and the United States, NOVONIX develops advanced, high-performance materials and equipment, and provides consultative testing services for the global lithium-ion battery market. We provide the necessary materials and technologies our clients need to manufacture batteries that must have longer lifecycles, are more energy-efficient, have reduced chemical use and waste generation, and support a cleaner power input for an environmentally sustainable energy future.Our NOVONIX Battery Technology Solutions division, based in Halifax, Nova Scotia, Canada, focuses on innovative battery research and development, along with providing advanced battery testing equipment and services on a global scale. In Chattanooga, Tennessee, USA, our Anode Materials division manufactures our synthetic graphite anode materials used to make lithium-ion batteries which power electric vehicles, personal electronics, medical devices, energy storage units, and more.Sounds amazing, doesn’t it It is!What we offer:

• Competitive salary, benefits, and paid time off
• Laidback, informal, fun culture
• Smart, collaborative team members
• A chance to reduce the carbon footprint and work toward a cleaner energy future

Role Summary: This person will report directly to the President of the NOVONIX Canadian division and provide administrative support to him and one other member of the senior management team, the Head of Human Resources. Occasionally, this person will be responsible for providing travel arrangements and/or expense reporting for additional senior management team members, such as the Controller, Assistant Corporate Counsel, and the SVP of Business Development. In the role of Executive Assistant, you will be joining a world-class team that is delivering innovative solutions to tough problems. This position is fully onsite working out of our Dartmouth, Nova Scotia office, but may require traveling between our two Canadian site locations – Dartmouth and Bedford, Nova Scotia. The hours are Monday through Friday, day shift.Responsibilities include:

• Calendar management
• Travel arrangements, meeting coordination, and logistical planning for events
• Coordinating guest speakers and logistics for employee trainings (e.g. monthly Lunch & Learns)
• Manage, organize, and upload content to SharePoint Intranet
• Coordinate execution and filing of agreements and other documents under applicable policies
• Organize town hall meetings and prepare materials for guest speakers
• Capture meeting minutes and actions for the BTS leadership team, and follow up on tasks to keep projects moving forward
• Handle confidential and sensitive information with the utmost professionalism and discretion
• Assist with ongoing projects as assigned - balancing short and long-term deadlines
• Create and develop visual presentations using Microsoft tools, proofread decks, etc.
• Assist with the preparation of materials for Board of Directors and Board Committee meetings
• Oversee special program initiatives, as needed
• Prepare invoices, timesheets, reports, etc., as needed
• Expense reporting support

You are:

• A professional with 5+ years of experience working in an executive assistant role
• Resourceful when it comes to solving problems
• Able to anticipate needs, find alternative solutions, and be proactive in achieving desired outcomes
• Capable of handling sensitive and confidential information with poise and discretion
• Able to thrive in a start-up environment
• A highly motivated self-starter who takes initiative
• Well organized and invested in the details
• Able to work in a dynamic, fast-paced, high-volume environment, while handling multiple tasks, meeting deadlines, and reacting quickly
• Able to build positive relationships at all levels of the organization
• Comfortable interacting with C-Suite executives
• Passionate about creating a great culture
• Confident and can decipher priorities and make sound judgment calls when needed
• Passionate about continuous improvement
• Innovative
• Comfortable with ambiguity and changing environments
• An effective communicator
• Persuasive and good at negotiating
• Able to think outside the box with a sense of urgency
• Collaborative
• Willing to go the extra mile to get the job done and satisfy customers/stakeholders
• Proficient in Microsoft 365 (very comfortable with Outlook, Teams, and PowerPoint)
• Able to work well within a cross-functional team environment and diverse communities

Extra awesome if you also have:

• A bachelor’s degree
• Experience with calendar management tools
• Worked for a public company

One dream. One team. One NOVONIX.Learn more:

• Check us out at www.novonixgroup.com

Startups aren’t for everyone. If this job isn’t for you but you know someone who is, please share this posting with them!Job Type: Full-timeSalary: $65,000.00-$75,000.00 per yearBenefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Dartmouth, NS: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelors Degree (preferred)

Experience:

• Microsoft Office: 3 years (required)

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