Fleet Coordinator - Technical & Admin Services - Jobs in Dartmouth, NS

Job Description

Job PostingHalifax Regional Municipality is inviting application for the permanent position of Fleet Coordinator - Technical & Administration Services in Corporate Fleet, Operations Support. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.In support of the programs and services delivered by HRM, Corporate Fleet is an internal service provider delivering a broad range of fleet management services for Fire, Police and Municipal Fleet.Corporate Fleet is responsible for the operation, maintenance, and recapitalization of HRM’s portfolio of fleet assets, including over 1,508 vehicles and small equipment. Corporate Fleet has 60 employees delivering services to Municipal, Fire and Police vehicles.Under the direction of the Director, the Fleet Coordinator provides expert technical advice and administrative support to all divisions of Corporate Fleet & Equipment and their clients. These support services include: Operating Budget Analyses for Corporate Fleet, Equipment Life Cycle Analyses and Capital Replacement Projections and Budget, Review Tender Specifications, Equipment Performance Measurement Analyses, Fuel Management and Reporting, Assist in Fleet Policy Development, Training, Communication, Project Management, Business Planning, SAP business process integration and administrative support.The Fleet Coordinator will work with the Superintendents to operationalize and integrate quality enabling policies and processes including: business planning, performance measurement and service level agreements. At the same time, s/he will identify and co-ordinate strategic and critical quality improvement projects resulting in quantifiable and sustainable improvements.DUTIES AND RESPONSIBILITIES

• Prepare and manage Capital Budget for Corporate Fleet.
• Provide monthly reports on budget projections and fuel used by HRM Fleet vehicles/equipment.
• Co-ordinate the annual Capital Replacement strategy, including Electric Vehicle Strategy
• Tender/RFP preparation, review, evaluation, and complete required Award Reports for Capital Purchases.
• Responsible for vehicle licensing, permits, MacPasses, AVL and Fuel purchasing for HRM vehicles.
• Develop and administer Corporate Fleet policies i.e., Vehicle Replacement and Utilization, Equipment Life Cycle Analyses, Motor Pool, AVL and Fuel.
• Work in conjunction with Finance and Information Technology as required to develop process improvement.
• Project management to include creating detail work plans, costs, deliverables, benefits, and implementation schedule.
• Manage and recommend business processes improvement for efficient and effective use of SAP and the Fleet Focus software.
• Collect and analyse information and present findings on complex issues, carrying out or coordinating research as required and preparing reports.
• Prepare and analyse monthly reports, create, and measure performance for Fleet KPIs
• Analyse and recommend alternative service delivery methods and best business practices.
• Develop and implement quality standards, SOPs (Standard Operating Procedures), policies and procedures for Corporate Fleet and ensure implementation and compliance.
• Ensure adherence to established administrative business processes
• Conduct performance appraisals and coaching for assigned staff, including, when necessary, discipline procedures and recommendations for discharge.
• Set priorities to create productive work environment which is focused on results.
• Monitor and report on the use of HRM vehicles in conjunction with policies such as the light vehicle use policy etc.
• Draft Council Reports as required.
• May occasionally be required to represent Fleet at Halifax Regional Council and/or associated committees
• May perform other related duties as assigned.

QUALIFICATIONSEducation & Experience

• Undergraduate Degree in related business or management discipline
• Minimum of three years related experience in a financial or fleet environment, organizing, supervising and managing administrative and technical projects/functions, with a focus on results, preferably in a municipal or public sector environment;
• Experience in creating and managing financial budgets (Capital and Operating)
• Strong analytical skills
• A combination of education and experience deemed to be equivalent may be considered.

Technical/Job Specific Knowledge and Abilities

• Strong working knowledge in the applications of SAP, Fleet Focus, Excel, and Word, or similar computer applications.
• Excellent written and verbal communication/presentation skills
• Must be able to keep accurate and well-documented records.
• Ability to coordinate multiple initiatives and activities in a rapidly changing environment.
• Must be able to deal effectively with the public and elected officials.
• Thorough demonstrated knowledge of municipal government and the services provided.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion. Interviews, testing, and in-person recruitment activities are being conducted in adherence with current COVID-19 Public Health protocols.COMPETENCIES: Achievement Motivation, Analytical Thinking, Communication, Customer Service, Decision Making, Developing Others, Flexibility, Initiative, Organization and Planning, Organizational Awareness, and Valuing Diversity.WORK STATUS: Permanent F/THOURS OF WORK: Monday - Friday, 8am - 4pm for 35 hours per weekSALARY: Level NU8, Non-Union ($81,810,000-$112,510). Salary will be commensurate with education and experience.WORK LOCATION: 150 Thornhill Drive, DartmouthCLOSING DATE: Applications will be received up to 11:59 PM November 1, 2022.During the recruitment process, applicants have the right to request accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons in the workplace. HRM encourages applicants to self-identify.(Position 72293957)Quick Apply

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