Administrative Assistant (Hybrid Opportunity) - Jobs in Edmundston, NB

Job Description

Job TitleAdministrative Assistant (Hybrid Opportunity)Who are weFounded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our customers and our communities. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation.Heres what you can expect from us:When youre a part of our team, youll see how we bring good energy to all that we do. At Irving Oil, we strive for a work environment where each of us feels we belong, can bring our whole selves to work, and where we treat our fellow employees with kindness and respect. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, safety-first culture and commitment to building resilient teams helps reinforce our internal brand position where People Matter. Thats why were dedicated to investing in our employees’ potential, so that they can reach their career goals.Job DescriptionWhat you can expect in a typical dayWe have an exciting opportunity to work with our Irving Energy team in our Edmundston, NB office. The Administrative Assistant is a seasoned support staff member who provides advanced administrative support to the District Manager to ensure efficient operation of an experienced, professional team.What we offer:

• Competitive salary, bonus, and pension plan
• Flexible benefits, including a Health Spending Account
• Hybrid Work Opportunity – flexible work model that supports a blend of in-office and remote
• Wellness support, including annual wellness allowance and paid personal care days
• Paid vacation and vacation purchasing
• Personal and professional development opportunities
• Named one of Canada’s Top 100 Employers for six consecutive years

Your roles and responsibilities:

• Prioritize, file, sort, and highlight emails and manage District Managers calendar(s). Compose and track correspondence and prioritize phone calls.
• Perform administrative duties such as filing, typing, copying, binding, scanning, set-up for new employees, project support. etc
• Analyze data, prepare reports and presentations including weekly updates, scorecard objectives and tracking.
• Set-up meetings, prepare and distribute agendas and action items; ensure all people and documentation required are available. Conduct inquiries on various projects / issues. Follow-up on requests for information and any actions required for outstanding items.
• Maintain a good understanding of the relationships between various units and functions in the company, prepare reports, maintain informational documents and support/coordinate special projects, which may entail complete management of the project as well as supervision of a small group involved.
• Support departmental functions by assuming responsibility for stand alone processes within the department’s control, such as departmental budgeting and various other programs/processes as assigned by their Manager. Provide recommendations to optimize processes performance and proactively resolve issues. Complete expense reports and track expenses to budget.
• Coordinate travel arrangements for Director, team members, and external candidates.
• Be sufficiently aware of company issues to provide information and answers for routine matters, particularly when their Manager is away from the office.
• Provide information by answering questions and requests to support Director/Senior Manager in making knowledgeable decisions.
• Provide support and training to more junior Administrative Assistants who may be on same, or closely related, teams. May provide direction of their work activities.
• Work collaboratively with other senior Administrative Assistants and Executive Assistants to support broader business, determine priorities, cascade information, improve processes, etc.

Professional skills

• Excellent communication skills, both oral and written.
• Excellent time management skills
• Strong organizational and planning skills
• Strong interpersonal skills.
• Proven leadership skills.
• Negotiating, Influence and Engagement Skills
• Action oriented
• Strong knowledge of MS office applications, particularly Excel and PowerPoint.

Travel

• Travel is not a requirement for this position.

Education and experience

• 3-5 years of experience
• Undergraduate degree in field of business

Irving Oil supports a diverse and inclusive work environment and welcomes applications from all qualified applicants.#LI-HybridJob Requirements - Work ExperienceJob Requirements - EducationLocationEdmundston, NBQuick Apply

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