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Administrative Assistant - Corporate Facility Management - Jobs in Grande Prairie, AB

City of Grande Prairie
Job LocationGrande Prairie, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

The OpportunityThe City of Grande Prairies Corporate Facility Management (CFM) Department is looking for a skilled Administrative Assistant to provide support to the Maintenance Management division. The Maintenance team works with administration, management, and various internal and external stakeholders to provide facility-related daily reactive work orders, ongoing scheduled preventive maintenance & strategic predictive maintenance. This position reports to Corporate Facility Managements Maintenance Manager.ResponsibilitiesYou will be responsible to perform a wide range of duties in a dynamic and challenging work environment. The administrative and clerical duties include, but are not limited to, time entry/payroll, accounts payable/receivable, invoicing, Health & Safety records keeping, meeting minutes, etc.To enable the provision of strong administrative support you will be expected to develop, build, foster, and maintain positive working relationships with Corporate Facility Management staff, internal and external partners, service providers, vendors, and other City departmental staff.You BringYou have a minimum of five (5) years of administrative experience, a high school diploma plus at least two years of post-secondary education in Office/Business Administration.The following skills will be essential for you to succeed in this position:

  • Ability to work well in a fast-paced environment to meet set deadlines,
  • Exceptional organizational skills, ability to multi-task and detail-oriented,
  • Knowledge of office procedures such as payroll, invoicing, general accounting, etc.,
  • Ability to work independently and as part of the team, while exercising good/independent judgment, demonstrating initiative and pro-activity,
  • Demonstrated experience working effectively with external service providers and vendors,
  • Demonstrated proficiency in data entry & management,
  • Superior communication skills, both written and verbal,
  • Strong computer aptitude and high level of experience with Microsoft Office (Teams, Word, Excel, Outlook, etc...) other payroll, accounting, and financial software systems- ie: Navision, Kronos, BisTrainer, Oracle, etc.,
  • Strong commitment to customer service and continuous improvement,
  • Experience working with Computerized Maintenance Management Systems (CMMS), asset management software, and health & safety management systems would be considered a strong asset, and
  • Strict adherence to safe work practices.
Hours35 hours per week Monday to Friday - 7:30 am to 2:30 pmSalary/Wage$26.74 to $32.82 per hour.Selection ProcessWe thank you in advance for your interest. Those selected for an interview will be contacted by phone or email. We will contact those who did not make it to the interview stage by email within one month of the closing date of this job posting.1. Submit a cover letter and resume using the Apply Now tab on this web page.2. Applications will be reviewed, shortlisted and interviews will be scheduledNote: Once you apply and upload a resume you should receive an email confirming that your application has been submitted for this position. If you receive this email, there is NO further need to contact us regarding this position.
  • This posting may be used to fill future vacancies in this position.
  • This posting may be used to fill more than one position.
  • This posting will be open until a suitable candidate(s) is/are found.
Due to the high volume of applications that we receive per job posting, we are not able to answer job-specific questions before the interview stage. If you are successful in getting to the job interview stage, we will be more than happy to answer any questions you might have at that time.Job Type: Full-timeSalary: $26.74-$32.82 per hourQuick Apply
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