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Office Coordinator – Vancouver Downtown (fixed term contract) - Jobs in Greater Vancouver

Swim Recruiting
Job LocationGreater Vancouver
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent

Job Description

Great opportunity for an experienced Office Coordinator to join an organization that has won several “Top Employer” awards and is recognized for having a values-based culture that promotes teamwork, innovation, and ongoing professional development.Who- the Company: Our client is a reputable regulatory body with tens of thousands of members - individuals and businesses. The organization monitors the membership to ensure ethnical standards and policies are being complied with, and to provide support and consultancy to members. What- the Opportunity: Reporting to the Vice President, Professional Conduct, the Office Coordinator is responsible for the administrative coordination for the Professional Conduct department, helping ensure all service standards are met. This includes coordinating the Investigation Committee and Disciplinary Committee panels, membership assistance, meeting preparation and follow up, and invoice processing with Finance. This position also coordinates Professional Conduct and committee content on the client’s website.Key Responsibilities: Filing

  • Coordinate department filing activities;
  • Open new electronic files, including creating new contacts for respondent and complainant, and any lawyers involved as well;
  • Scan evidence and correspondence for electronic files and updating paper files;
  • Track and post delivery status of correspondence to individuals involved in files;
Meetings
  • Book meeting spacesamp; coordinate with Operations for room layout changes, beverages and catering;
  • Finalize any agendas, meeting materials and meeting follow-up correspondence;
  • Post agenda and meeting materials to the committee portal and informing committee members when materials are available;
  • Assist committee members with requests for help on items such as materials, special dietary requirements, hotelamp; parking information, etc.;
Bylaws Committee and Investigation Committee
  • Work with IT and Webmaster to assign roles and access for new members each year;
  • Prepare and maintain Contact Information Roster with any updates throughout the year and keep Committee online portal up-to-date;
Governing Documents
  • Assist with maintaining relevant governing documents;
  • Assist with updates of Bylaws Committee and Board Data Sheets regarding proposed amendments;
  • For Bylaws and Code of Professional Conduct changes, update Concordance Table and note for AGM preparation;
  • Ethic checks: Researching case history.
Who- the Candidate:
  • Post-Secondary degree in a related discipline, or equivalent experience;
  • Two (2) to three (3) years of experience in an Office Administration or Coordinator role, or similar capacity;
  • Excellent interpersonal, communication and presentation skills, both verbally and written;
  • Sounds judgement and discretion in dealing with highly confidentialamp; sensitive information;
  • A high degree of tact, diplomacy and professionalism;
  • Process oriented with excellent attention to detail;
  • Advanced proficiency with MS Office, including Word, PowerPoint, Excel and SharePoint;
  • Meticulous attention to detail, refined organizational and time management skills;
Where: Our client is headquartered right in the heart of Downtown Vancouver. The Office Coordinator is required to work full time from the office.How Much: Competitive hourly pay rate in the range of $22-$24.50/hr in alignment with candidate’s experience, qualifications, and skills. Please discuss further with SWIM! Whenamp; How to Apply: If you are qualified for, and interested in, this excellent career opportunity, please do not delay in applying as this search is moving quickly! If you already have a Recruiter at SWIM, please reach out to that consultant directly. If you do not yet have a contact at Swim Recruiting, please hit#39; #39; and send us your resume. Once a successful Office Coordinator has been selected, Swim will run a background check which is standard practice with our client.Thanks!

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