Executive Assistant - Jobs in Halifax

Job Description

As the Executive Assistant to the CEO, you will provide executive level administrative support and are responsible for the effective and efficient administrative management in the Office of the CEO. The Executive Assistant provides day to day support for the CEO. You will lead and coordinate a broad range of functions including scheduling, liaising with divisions, departments and senior officials to plan and coordinate activities in support of the Office. You will also be responsible for managing the corporate executive correspondence system and coordinating all incoming and outgoing correspondence, including routing of response requests within the agency and ensuring their timely completion.QualificationsThe successful candidate will have:Completion of a recognized office administration program and several years of experience in senior administrative positions of responsibility.Excellent judgement and ability to prioritize multiple priorities under deadlines are required. The successful applicant will possess strong teamwork and collaboration skills as part of an integrated correspondence and information. You value diversity and inclusion and demonstrate the ability to effectively build and and maintain strong collaborative relationships with key stakeholders (internal and external).Excellent communication skills are necessary. Must have a high degree of professionalism, tact, diplomacy and consistently exercise discretion and confidentiality in managing correspondence and information. Successful applicants must maintain composure in stressful situations. Strong attention to detail is critical in this role. Must understand the political and bureaucratic significance of issues and documents dealt with by the department and exercise sound judgement in alerting senior staff to critical information.You value excellence in client-service, have demonstrated problem solving skills and enjoy working with people. You work well independently and in team environments, you apply the concepts of equity, diversity, and inclusive practice to all areas of your work.Proficiency with MS Office, Outlook, and virtual meeting logistics is required.ResponsibilitiesIn this role, you will be action oriented and demonstrate leadership, interpersonal skills, independent judgement, and decision-making in supporting the operations within the Office of the CEO.Manage, coordinate and control the CEO #39;s electronic calendar using sound judgement and initiative.Manage and track all incoming and outgoing correspondence to the Office of the CEO by coordinating the overall response including recording, routing, tracking, following up on outstanding issues, and preparing the correspondence for signature, issuance and filing.Liaise with and provide training to the administrative team across the agency to ensure that protocols and processes and required content for departmental correspondence are understood and adhered to.Manage the timely processing of access and privacy request pertaining to the CEOOther administrative duties as identified from time to time.