Administrative Assistant (Secretary 2) - Jobs in Halifax region

Job Description

Competition # : 40754 Department: Educationamp; Early Childhood Development Location: HALIFAX Type of Employment: Permanent Union Status: NSGEU - NSPG Closing Date: 02-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)About UsThe Department of Education and Early Childhood Development is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This will provide children, students, and families with a strong foundation for success. This department is a perfect fit for those that want to be part of the future of public education in the province by supporting student learning in a progressive and responsive environment.About Our OpportunityThe Administrative Assistant (Secretary 2) provides independent administrative support to the Director(s) through the effective management, coordination and efficient operation of the office. There are two (2) positions available; one reporting to the Director of Early Childhood Development and one reporting to the Director of Student Services. By having a good knowledge of the division, government processes and general administration, the Administrative Assistant acts as a primary contact for the division and acts as the liaison for staff, other government departments (federal, provincial, territorial and municipal), as well as external stakeholders in a highly confidential environment.Primary AccountabilitiesSupport the daily operation of the office of the Director and division Contribute to the development of administrative work standards Composes/prepares correspondence on behalf of the Director Manages, coordinates, and controls the Director #39;s electronic calendar Coordinates/arranges meetings, including logistics, negotiation, and organization Assists in coordinating the division #39;s budget, monitors forecast documents Organizes travel and accommodation requirementsQualifications and ExperienceThis may be the right opportunity for you if you have successfully completed an office administration program with 3 years of related experience or the equivalent combination of training and experience. You are dedicated to high standards of quality with proven initiative, integrity, judgement, decision making abilities, and communication skills (verbal and written). You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel), ability to create and manage processes and other efficient office management practices. A high degree of confidentiality, sensitivity, discretion and judgement are essential. You must be able to effectively respond to high volumes of work and work independently with minimal supervision.You value the concepts of equity, diversity, and inclusion in all areas of your work. You are a self-motivated individual who participates fully in a team environment where ideas and innovation are embraced.We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.EquivalencyApplicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.BenefitsBased on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.Working ConditionsNormal work week is 35 hours/week, 7 hours/day May be required to work overtime on occasionAdditional InformationThis competition is for two (2) permanent, full-time positions.What We OfferCareer development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies Countless career paths Department specific flexible working schedulesPay Grade: CL 18 Salary Range: $1,675.62 - $1,874.80 Bi-WeeklyEmployment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.