Events Coordinator - Jobs in Kelowna

Job Description

If you are looking for a team that brings out the best in each other, a team that has fun and are proud of their work - we want to hear from you. The Four Points by Sheraton - Kelowna Airport is currently looking to fill the role of Events Coordinator. This is a dual role with the Hampton Innamp; Suites Kelowna.We are also on a bus route, with a stop just outside of the hotel, and are offering shared staff accommodation. Our complimentary shuttle also picks up our employees from the bus loop at UBCO!What will you be doingWorking within the Sales department, this highly administrative position provides administrative support to the Sales and Foodamp; Beverage departments.The successful candidate is very organized, detail-oriented, self-motivated, and can multi-task.

• Act as the main point of contact for all event details including meetamp; greet with the client at the start of their event
• Supports Director of Salesamp; Eventsand Senior Sales Manager in optimizing revenue and bookings best suited for the hotels
• Attends weekly BEOamp; Group Resume Meeting
• When signed agreements are received ensures suitable event space is held in the systems
• Excellent communication and attention to detail skills are vital to this role.
• Works closely with Sales Coordinatoramp; Reservations Coordinator to understand their roles as well to ensure there is coverage when they are not in the office
• Handles “Meeting Only” bookings for small meetings, 20 guests and under.Handles all details from the inquiry stage, to proposal, to booking agreement and all conference services detailing, including meeting room setup, audio visual requirements and food and beverage selections.
• Daily distribution of event orders and change logs to appropriate departments
• Provides administrative support to the Director of Salesamp; Events and Sales Managers,
• Coordinateamp; manage events sold by the Director of Salesamp; Events and other sales managers
• Prepares Event Orders, Booking Agreements and Deposit requests as required on behalf of the Sales Managers, and Director of Salesamp; Events.
• Assembles consistent and concise BEO that clearly represent a groups every requirement, including client approved floorplans (if required) for all departments
• Ensures all BEO’s distributed by the Sales/Events office are distributed accurately and on time to the Foodamp; Beverage Team.
• Execute the Group pass over process, ensuring all required documentation is in place and accurate prior to transferring the file to Foodamp; Beverage Team
• In the absence of the Director of Salesamp; Events complete all duties that they coordinate, including, but not limited to: Daily Change Orders, 14-day Forecast, Event Orders expected, client meetings, meet and greet with on-site conveners, and site inspections.
• Communicate with the clients to obtain event details in a timely fashion
• When required, conduct site inspections with clients, showcasing all facilities that Four Points by Sheraton Kelowna Airport and Hampton Innamp; Suites Kelowna Airport has to offer.
• Maintain a database of all inquiries and leads with a goal of consistent and timely follow up.
• Responsible for the highest standards of conduct, integrity and ethics of yourself or any other department and reporting any complaints, concerns or irregularities directly to the Sr. Salesamp; Events Manager, Hotel Manager or General Manager.
• Assist in menu planningamp; implementation.
• Other duties as assigned by the management team.
• Able to work a flexible schedule to meet business demands and event start times- this could include, evenings, weekends and holidays

Perks

• Staff Accommodation
• Extended Health and Dental Benefits
• Employee and Family Assistance Program
• World-wide accommodation and dining discounts with Marriott amp; Hilton brands
• Employee discounts on accommodations, dining, Marina, and Heathamp; Wellness services at our sister properties (Hotel Eldorado, Manteo Resort and Eldorado Marina, and Hampton Innamp; Suites Kelowna Airport).
• An excellent work environment, with a focus on staff recognition and teambuilding
• Room for growth and development.

Don #39;t miss this exciting opportunity to join our Four Points family!Powered by JazzHR