Executive Assistant to Vice President - Western Zone - Jobs in Kentville, NS

Job Description

Req ID: 133614Company: Nova Scotia HealthLocation: Western Zone, Chipman FacilityDepartment: VP, Operations WZType of Employment: Permanent Hourly FT (100% FTE) x 1 position(s)Status: Management/Non Union PositionPosting Closing Date: 29-Jun-22Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.Nova Scotia Health employs professionals in all corners of our beautiful province. We believe theres a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means youll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.About the OpportunityReporting to the Vice President Operations, Western Zone, the Executive Assistant provides confidential and comprehensive, executive-level support to the Vice President. This includes responsibility and accountability for the overall effective management and coordination of the Office of the Vice President.Requiring a strong level of independence and demonstrating advanced communication, relationship building, organizational and critical thinking skills, the Executive Assistant enables and supports the Vice President to focus on strategic priorities and achievement of goals and objectives. This position is required to respond to shifting projects and high level priorities in a timely manner.The Executive Assistant provides leadership to the administrative assistants within the zone in terms of all administrative activities, procedures, and guidelines to enable consistency and standardization across the organization. The Executive Assistant is responsible for the development and mentorship of the administrative assistants within the Vice President portfolio.About YouWe would love to hear from you if you have the following:

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree in a related field is considered an asset
• Project Management (PMP) certification is an asset
• Minimum of 5-7 years’ experience providing executive level support and office coordination and management, preferably within healthcare
• Exceptional leadership, organizational and self-management skills reflecting the ability to perform and prioritize multiple tasks.
• High propensity for detail and accuracy.
• Considerable judgement, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Evidence of interpersonal and relationship building skills required to build and maintain strong, collaborative working relationships with all stakeholders, including staff, physicians, volunteers, patients, families, senior management, Department of Health and Wellness and external partners
• Advanced written and verbal communication skills with the ability to adapt communications to the applicable audience and draft communications on behalf of the Executive Director
• Ability to work independently with minimal direction and demonstrated proactive approaches to problem solving with strong decision-making capability
• Proven ability to manage complex and highly confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Demonstrated ability to meet tight deadlines in a fast-paced environment, and to turn work around within a short time span with competing and often changing demands and priorities.
• Extensive knowledge of health system (including leaders, physicians, programs/services and geographical areas) operating in a matrix model.
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and information and meeting technologies. Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of informationPlease ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

HoursPermanent, full time position; 75 hours biweeklyTravel throughout the Zone will be requiredCompensation$26.82 - $33.53 hourlySuccessful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.Once Youve AppliedThank you for your interest in this position. Only those applicants selected for an interview will be contacted.As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+. Members of these groups are welcome to apply and self-identify.Follow Us!https://www.facebook.com/NovaScotiaHealthAuthority/https://www.instagram.com/novascotiahealthauthoritywww.linkedin.com/company/nsha/https://twitter.com/healthnsQuick Apply

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