Admin Support 2 - Transportation Services - Jobs in Lloydminster, AB

Job Description

Job DetailsOpen Date Jun 17 2022 - 08:49:00 AM Close Date Jun 24 2022 - 11:59:00 PMPosition Title Admin Support 2 - Transportation Services Posting Type Full-TimePosting Status Active Position Length ContinuingDepartment Group Hours per WeekDepartment Operations Openings 1Education Other Experience 1 yearsLocation Operations Centre, 6623 52 StreetSalary Range Band 2: $22.95 - $25.06 per hour (Subject to CUPE 1015 Agreement)DescriptionPosition PostingAdmin Support 2 – Transportation Services (1 Position Available)Term of Employment:Full-time, ContinuingRate of Pay:Band 2: $22.95 - $25.06 per hour(Subject to CUPE 1015 Agreement)Location:City HallDuties:Reporting to the Director, Transportation Operations, the Admin Support 2 is responsible for providing a variety of general administrative duties.Duties

• Provides customer service to internal and external customers, greets, receives, screens, and refers visitors and customers to proper department;
• Responds to inquiries, request or complaints from the customers and the public at the reception counter and/or by phone and forwards to appropriate department.
• Responsible for “Report A Concern” website for Public Works Department – tracking and liaising with managers and different departments to ensure follow up.
• Manages “TRAVIS Permitting System” – approving/rejecting oversized trucks requesting to travel through or around Lloydminster. Coordinates to have traffic lights turned if needed with proper department.
• Assist Roadway Services Supervisors on Temporary Road Closure Permits applications.
• Distributes Lloydminster Answering Service After Hours Call Out spreadsheet to appropriate contact list.
• Coordinates with Lloydminster Answering Service for on-call schedule.
• Creates and processes Purchase Orders for management approval and payment.
• Creates and processes Custom Work Invoicing for billing.
• Enters Daily Work Reports into appropriate spreadsheet.
• Sorts and distributes internal mail to appropriate recipients.
• Provides administrative support to Roadway Services crew, , Fleet Services crews and Stores crew.
• Creates and maintains filing and record systems to provide easy access to records and information.
• Updates bulletin board for position postings, important information / events and safety.

Other

• Other related duties as required.

Schedule:The position is office based and normal working hours are Monday to Friday 8:00am – 5:00pm with the occasional requirement to work outside these standard hours.Qualifications:

• Completion of post-secondary certificate in Office Administration or Business Administration from a recognized institution.
• One year office administration experience.
• Combination of education and experience will be considered.
• Capable of working in computerized office environment, proficient in Microsoft Word, Excel, and Power Point with a strong attention to detail.
• Is self-motivated with the ability to work independently and effectively with a team.
• Strong communication skills with the ability to converse both verbally and in written correspondence with all levels of staff, stakeholders and the general public in a clear concise manner while providing relevant information.
• Must have the ability to multitask, stay organized and meet deadlines while maintaining accuracy.
• Must have strong time management skills to balance changing priorities.
• Have a high standard of confidentiality.

Pre-Employment Requirements:

• Satisfactory Criminal Record Check
• Successful applicant must provide proof of qualifications.
• Applicants with international education will be required to include an Academic Credential Assessment with application

Closing Date:June 24, 2022Posting Type:Internal & ExternalApplication Information:The City of Lloydminster is an equal opportunity employer. If you have questions or require further information on this position, please contact us. All applications must be sent to the Employee Relations team and received by the closing date.Megan RadkeHR Generalist, Employee RelationsCity of Lloydminster4420 50 AvenueLloydminster AB/SK T9V 0W2Phone: 780-875-6184Internal Candidate Email: employeerelations@lloydminster.caExternal Candidates Apply at: www.lloydminster.ca/jobsPosted By:Jazzelle NormanPosting Date: 17-Jun-22Quick Apply

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