Programs, Administrative Support - Jobs in Meadow Lake, SK

Job Description

CAREER OPPORTUNITYINTERNAL / EXTERNALClassification: Office, Level 4 Title: Programs, Administrative SupportLocation: Meadow Lake Campus Competition #: 66-ML-2122Date Posted: December 15, 2021 Closing Date: January 10, 2022 at noonStart Date: January 17, 2022 – March 21, 2022 Salary Range: As per the Collective Agreement(316.8 hours) Leave ReplacementThe commencement of this position is subject to funding decisions, which are beyond the control of North West College, and therefore subject tochange. This is an in-scope position. Internal applications from NWC staff with seniority will be considered prior to outside applicantsMain Responsibilities:Reporting to the Adult Basic Education Coordinator, the position is responsible for planning, organizing and deliveringadministrative services to support the north region.

• Provides general clerical support services to the Program Coordinators.
• Assists Program Coordinators with: entering program schedules in the Student Information System (SIS);

organizing classroom facilities; preparing and publishing program information, reports and enrolmentinformation, applications and contracts, presentation materials, program advertisements, and with reporting forpartner agencies.

• Responds to general inquiries from students and the public regarding College programs and services,

admissions and registration process and ensures privacy/security measures are followed related to requests tocontact students.

• Assists Program Coordinators in the preparation of agreements for contracted training; invoices and collects

payments; notifies of receipts and balances; of marks and attendance; and upon course completion, of pass/failor grades.

• Obtains Grade 12 examination materials, establishes and maintains security of examination materials and

compiles and records student examination results and teacher assessment marks.

• Processes and maintains applications, student files, student information, correspondence, registrations and

withdrawals in the Student Information System (SIS).

• Responsible for data entry into Student Data System (SDS).
• Obtains student transcripts from provincial SDS and processes information for College record and file.
• Notifies participants of any course changes and updates the electronic sign when necessary.
• Prepares and processes purchase orders. This will often include research for materials or supplier.
• Creates and maintains student and program filing systems, both electronic and hard copy
• Provides general clerical support services to instructors.
• Establishes and maintains student record of participation in the Provincial Training Allowance (PTA) program.

Assists students in amending PTA applications. Processes PTA forms for submission to the Ministry.

• Provides back up for the Administrative Support – Administration and Bookstore position by collecting and

recording payments for tuition and sales of college bookstore items, administering cash outs and deposits.Provides back up for the Residence Clerk by collecting residents’ rent and other payments.

• Organizes and maintains program supplies, books and course materials.
• Administers the facility booking system for rooms, audio-visual equipment and vehicles.
• Other duties as assigned.

Qualifications, Skills, Abilities and Experience:

• One-year post-secondary certificate in office administration from a recognized post-secondary institution;
• Minimum of two years’ experience in an office administrative support function.
• A combination of relevant education and experience may be considered.

• Knowledge of and demonstrated ability to operate standard office administration software and programapplications including word processing, spreadsheets, presentations, e-mail and internet.• Demonstrated working knowledge of database program applications and ability to establish, manipulate andprepare data.• Knowledge of the use and routine maintenance of standard office equipment.

• Knowledge of and demonstrated ability to perform standard office administrative procedures including

establishing and maintaining files, word processing, faxing, printing, photocopying, document creation andformatting, scheduling appointments and organizing meetings and calendars.

• Demonstrated advanced level ability to accurately, timely and concisely compose, record, proofread and/or edit

a variety of written materials using correct spelling, grammar and punctuation.

• Ability to pay attention to detail and accuracy in their work.
• Ability to maintain confidentiality regarding information of the organization.
• Ability to identify discrepancies in numerical data to ensure accuracy.
• Demonstrated advanced level listening skills and ability to ask clear concise questions to obtain relevant

information and respond to inquiries from clients while maintaining confidences and relaying accuratemessages to appropriate persons.

• Ability to problem-solve efficiently while serving clients.
• Ability to work co-operatively with others and exercise courtesy and tact and to provide an effective working

relationship and environment for the effective and successful delivery of program operations.

• Ability to prepare and present information in a concise and complete manner which will allow others to

understand and comprehend ideas, proposals, recommendations and decisions.

• Ability to work in a multi-cultural environment, recognize and respect diversity and individual dignity.
• Demonstrated advanced level ability to plan, organize, schedule, and prioritize their work and perform

effectively taking into account frequent interruptions, conflicting and changing priorities and application ofdeadlines.

• Leadership ability to identify the need and initiate the development and modification of procedures to improve

consistency, efficiency and effectiveness, and to ensure compliance.

• Ability to adapt and respond to various situations as they arise.
• Punctuality is essential due to the positional requirement of being available to the public
• Must be bondable.
• A satisfactory criminal records check is a condition of employment with North West College.

If you are interested in this position with the College, please complete an Application for Employment. Theapplication is located on the website at www.northwestcollege.ca. Please provide a letter to Human Resourcesoutlining how you meet the qualifications, skills, abilities and experience as identified in the posting.Submit Applications to: Please Quote Competition #66-ML-2122Human ResourcesNorth West College NWC thanks all those who applied however only those selected10702 Diefenbaker Drive for an interview will be contacted.North Battleford SK S9A 4A8Fax: 306.445.2254 Email: nwrccareers@northwestcollege.caQuick Apply

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