Administrative Assistant To The Superintendent - Jobs in Milton, ON

Job Description

Do you have strong administrative, organizational and communication skills In this role, you will provide a variety of secretarial/administrative support services to the Superintendent at the Vanier Centre for Women.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this roleIn this role, you will:

• provide secretarial and administrative services at an advanced level;
• type a variety of confidential material (letters, directives and reports);
• maintain diary and schedule for the Superintendent;
• arrange travel accommodations;
• respond to telephone inquiries;
• maintain personnel records.

How do I qualifyOffice Administrative Skills:

• you have well developed administrative and organizational skills to meet priorities and deadlines
• you have experience in providing confidential secretarial and office administrative support
• you have an eye for accuracy and attention to detail and are able to transcribe a variety of documents
• you have knowledge and work experience with standard office and filing procedures
• you have proven work experience with various human resources and payroll functions

Judgment and Problem Solving Skills:

• you have experience applying judgment, initiative and discretion when dealing with confidential, legal and/or sensitive information
• you are able to research, obtain and compile information and explore alternatives in order to prepare written material
• you have excellent problem solving skills that will promote competence and good judgment with staff
• you have initiative to investigate possible discrepancies with a variety of information

Organizational Skills:

• you have proven ability to determine urgency among competing demands
• you can demonstrate initiative in coordinating administrative work flow to ensure completion within prescribed timelines
• you can multi-task and use your coordination skills to prioritize a variety of tasks

Communication and Interpersonal Skills:

• you have excellent communication skills to provide information to others in person, on the telephone and in writing by email
• you are tactful when responding to a wide variety of inquiries from staff and external contacts
• you can maintain and support team partnerships across the program areas and within the regional team

Computer Skills:

• you have proven computer proficiency with word processing, spreadsheet, database and e-mail software as well as various office equipment
• you have proven work experience with computerized payroll systems
• you are proficient at entering and retrieving data to maintain statistical reports

Additional Information:Address:

• 1 Temporary, duration up to 12 months, 655 Martin St, Milton, Central Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

Compensation Group: ExcludedUnderstanding the job ad - definitionsSchedule: 3-7Category: Administrative and Support ServicesPosted on: Tuesday, October 25, 2022Note:

• The successful candidate will be required to undergo a satisfactory criminal reference check prior to the commencement of employment.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individuals employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• At this time, all employees working in congregate living settings are required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated under the Employers policy and will be required to attend a vaccine education program, as determined by the Employer. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program. All employees working in congregate living settings must undergo regular rapid antigen testing, regardless of vaccination status.C-CL-188016/22

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