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Administrative Support Agent; Registrar Services - Jobs in Montréal, QC

Marianopolis College
Job LocationMontréal, QC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

EMPLOYMENT OPPORTUNITYAdministrative Support Agent, Registrar ServicesABOUT MARIANOPOLIS COLLEGEFounded in 1908, Marianopolis is a private English-language college in Montreal specializing in pre-university education for about 2,000 students. A gateway to the world’s top universities, the College’srecord of academic excellence, on-time graduation levels and university-acceptance rates intocompetitive programs is unmatched in Quebec.As members of a close-knit community, Marianopolis employees have the opportunity to excelprofessionally and enjoy generous benefits as well as a stimulating environment associated with workingat one of the province’s premier post-secondary institutions.POSITIONTitle: Administrative Support Agent, Registrar ServicesReporting to: Coordinator, Registrar ServicesClassification: Administrative Support Agent, Principal ClassCategory: Support StaffStatus: Permanent, full-timeWorking Hours: Weekdays, 35 hoursAnnual Salary: $42,078.40 to $51,524.20Start Date: As soon as possibleNATURE AND SCOPEIn accordance with the Mission and Vision of Marianopolis College, the Administrative Support Agent,Registrar Services is responsible for providing clerical support and administrative assistance to theCoordinator and other members of the department. The incumbent assists in the day-to-dayoperations of the office to ensure that key processes flow smoothly in a timely fashion, while alsoassisting with other special projects.RESPONSIBILITIES

  • Provides frontline services to students and other stakeholders interacting with the Registrar
Services office
  • Organizes, prepares and verifies student applications for the admissions process
  • Creates and updates forms used by Registrar Services
  • Collects necessary documents from students and ensures their conformity with policies and
various rules and ensures follow-up with other departmentsAdministrative Support Registrar Services
  • Processes document requests and completes official forms, such as transcripts, confirmations of
attendance and letters of attestation
  • Collects and selects data, and prepares summaries of complex files while performing data entry
  • Maintains and organizes graduate files and oversees archiving of student records
  • Contributes to processes related to financial aid, notably verifications to be performed with the
Quebec Government Student Loans and Bursaries Program, and provides general information toapplicants
  • Supports the Coordinator and staff in Registrar Services by coordinating meetings,
providing documentation, and ensuring that processes are completed in a timely fashion
  • Participates in the implementation of new procedures and gives feedback for continuous
improvement and quality control
  • Trains new employees within the scope of their duties and fulfills other duties as required
PROFESSIONAL ATTRIBUTES Excellent organizational skills Team-player with good interpersonal skills and professional demeanor Detail oriented with a high level of efficiency; diligent with rules and procedures Proactive and self motivated Flexibility and ability to adjust to changeQUALIFICATIONS A diploma of vocational studies (DEP) with appropriate specialty or a secondary school diploma(DES), or a diploma or an attestation of studies which is recognized as equivalent by thecompetent authority Minimum 6 years of experience in administrative assistance, preferably in education Proficiency with Microsoft Office (testing may be required) Solid written and spoken communication skills in English and French (testing may be required)APPLICATIONMarianopolis College encourages applications from qualified individuals, including women, members ofvisible and ethnic minorities, Indigenous peoples and persons with disabilities. Only those applicantswho are selected for an interview will be contacted.To apply, please send us your CV before November 17, 2022 to careers@marianopolis.edu.Administrative Support Registrar ServicesQuick Apply
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