Freelance Set Coordinator - Jobs in Montréal, QC

Job Description

Company DescriptionSSENSE (pronounced [es-uhns]) is a global technology platform operating at the intersection of culture, community, and commerce. Headquartered in Montreal, it features a mix of established and emerging luxury brands across womenswear, menswear, kidswear, and Everything Else™.SSENSE has garnered critical acclaim as both an e-commerce engine and a producer of cultural content, generating an average of 100 million monthly page views. Approximately 80% of its audience is between the ages of 18 to 40. It is privately held and has achieved high double digit annual growth and profitability since its inception.Job DescriptionReporting to the Associate Manager, Set Coordination, the Set Coordinator is responsible for coordinating all components on-set to ensure smooth execution and completion of daily photoshoot requirements in our best-in-class Studio. He/She coordinates people, processes, and merchandise, enabling e-comm photoshoot production and copy production teams to meet SLAs and provides status updates and escalations. This role is highly cross-functional and requires a collaborative style, with the ability to influence and motivate to drive performance results.ResponsibilitiesProduction management - 90%

• Work in collaboration with Studio Producers to track full completion of visual assets planned, ensuring shoots are delivered in a timely manner and completed according to SSENSE guidelines and standards
• Contribute to various Studio activities, including projects, strategic initiatives and special launches, reporting on assigned production status throughout
• Receive daily photoshoot workload, validate proper preparation of goods according to producing requirements, report and escalate issues and risks by providing information on the impacts in terms of production scope, prioritization and resource planning
• Monitor the status of photoshoot intra-day, following up with the appropriate parties and recommending action plans to handle delays that impact the content, schedule or quality
• Track performance in various monitoring tools to provide visibility on daily ecommerce studio operations, enabling measuring and reporting on ops flows & KPIs
• Provide on-set Stylists with upcoming looks and ensure garment handling follows SSENSE care standards
• Input information on all looks created for our e-commerce platform by managing item associations
• Prepare items for proper end-of-day merchandise transfers back to stock, monitoring damages and ensuring proper labelling
• Maintain cleanliness, order and safety on set, ensuring the adequate usage of equipment

Continuous improvement - 10%

• Identify opportunities to improve daily operations and productivity as it relates to processes and stock flow
• Contribute to projects that will improve business performance through optimizing on-set processes to support Studio art direction, visual production and other strategic opportunities

Qualifications

• College or University diploma in Fashion Marketing, Business Administration, or a related field
• A minimum of 1 year experience in coordination or logistics, within a fashion or e-commerce environment
• Knowledge of textiles and garment care
• Experience working with apparel, an asset
• Proficient in Microsoft Excel and Google Sheets
• Good written and verbal communication skills in both English and French
• Knowledge of fashion, styling and photography, an asset
• Open to working evenings and weekends, as required
• Ability to walk 5 km per day with equipment and/or stand for extended periods, when required

Skills

• Detail oriented with strong time management and organizational skills
• Willingness and ability to learn fast
• Results-oriented with a strong work ethic
• Solution-oriented mindset and can-do attitude to overcome challenges
• Team player with a natural ability to build relationships
• Ability to thrive in a fast-paced environment and master frequently changing production and project priorities

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