Manager, Administration and Talent Management - Jobs in Montréal, QC

Job Description

Position Number: 50001330 / C1931Department: Office of the Vice-President, University AdvancementCampus: Sir George Williams (Downtown)Salary: $100,732 - $116,830 per annumUnion/Association/HR Policy: HR POLICIESPosting deadline: August 10, 2022Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.NOTE: This posting represents a full-time indeterminate contract.SCOPEReporting to the Vice President, University Advancement, the incumbent builds, develops and retains a high performing advancement team to support the goals of the University through alumni engagement and fundraising. He/she directs the Talent Management program for UA, the office administration and departmental projects to ensure that UA is in a position to administer human resources issues efficiently and effectively in support of the Department strategic priorities and its directional plan.PRIMARY RESPONSIBILITIES

• Develop Talent Management strategies and approaches to create a high-performing workforce with a commitment to hire, manage, develop, recognize and retain talented employees.
• Design and implement programs for performance management, leadership development, employee assessment, and succession planning; design and implement metrics to develop recruitment/retention strategies that will reduce turnover and increase employee engagement
• Lead an integrated approach to the strategic planning process for UA; consult with leadership team on developing a global Talent Management strategic plan.
• Oversee partnerships with managers and university HR partners during all phases of the search process for job postings, screening of applications, candidate interviews, and checking of references; work closely with the hiring managers to ensure best practice candidate experience, including developing training for managers.
• Direct all staff recruitments for UA from drafting job profiles, hiring, training and professional development, in consultation with UA management and HR; direct and manage relationships and processes with executive search firms, when employed, to ensure quality, efficiency, and monitor search costs.
• Develop and manage mentoring and job shadowing programs to ensure retention and growth of all staff with an emphasis on growing and retaining a more diverse staff.
• Manage special projects for UA: define scope, determine action plans, timelines, coordinate delivery, and report on outcome and issues.
• Liaises with senior administrators within the university.
• Hire and supervise direct reports, assign work, provide training for professional development, schedule work hours and time off, and evaluate performance.
• Oversee all the HR transactions (Notices of Change, Leaves and Remissions, and issuing of contracts) to ensure compliance with the university’s policies, procedures and collective agreements
• Respond to questions from management as they relate to working conditions, policies, procedures and collective agreements and provide solutions; manage expectations from employees via counselling; serve as a liaison between the department’s management team and its employees.
• Work closely with managers to identify professional development opportunities for staff and develop effective strategies, plans and policies surrounding succession planning and career progression; identify training and development needs for staff,
• Anticipate critical dates as they relate to the management of staff in the department; ensure that managers are supported and coached in their staff management responsibilities
• Manage, prepare, approve and reconcile budgets and space needs for the General Office and the Office of the VPA

REQUIREMENTS

• Bachelor’s degree in a relevant field, with four to seven years of human resources management experience, of which at least three years in a supervisory role.
• Member of the Ordre de conseillère en resource humaines agréée desirable.
• Work experience in non-profit sectors, especially institutions of higher learning is an asset.
• Knowledge and experience of the University and of higher education is an asset.
• Experience in implementing HR development programs.
• Prior experience using a human resources information system is an asset.
• Knowledge of, and experience applying, collective agreements, policies and procedures.
• Proven ability to manage complex projects in a university environment.
• Knowledge of budget and financial reporting procedures.
• Ability to work in Macintosh and Windows environments; good knowledge (Intermediate level) of Word, Excel and Outlook. Basic knowledge of PowerPoint.
• Familiarity with mainframe database applications.
• Very good knowledge (level 4) of spoken and written English and French in order to write and edit correspondence, provide and interpret detailed information, and deal with complex situations in both official languages.
• Superior communication and organizational skills, conscientious, discreet, accurate, attentive to details, and having good judgment. Autonomous, ability to work in a team, and customer-service oriented.
• Able to work under pressure and meet deadlines.
• Willingness and ability to work irregular hours, if required.

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.IMPORTANT: The language and computer skills of short-listed candidates will be tested.Territorial AcknowledgementConcordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtiá:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.Employment EquityConcordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.AccessibilityConcordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.caImmigration StatusAll qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.Quick Apply

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