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Office Administrator - Jobs in Montréal, QC

McGill University
Job LocationMontréal, QC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).The Outaouais Campus, a relocated McGill University Faculty of Medicine and Health Sciences, is home to an exceptional community of health professionals, students from all regions of Quebec and employees. who believe in the importance of compassionate, evidence-based care. The first start of the MDCM program and the preparatory program in medicine in the Outaouais took place in August 2020. A historic milestone for the region, and for McGill and its partners!Position Summary:Ensures the smooth operation and administrative support of Campus Outaouais’s teachings and students in accordance with McGill University’s mission and values. This role includes the implementation of administrative processes and policies related to the operation of a decentralized medicine training program, including the local application of policies and procedures and the establishment of appropriate liaison with the University’s central administrative units. Works with administrators and academics to implement the University’s mission in relation to its values and culture; implements document management; monitors agreements, grants and other formal relationships;collaborates on translations; supports governing bodies and committees; and protects university symbols..Primary Responsibilities:

  • Implement moderately complex administrative procedures, policies and methods that meet or exceed established quality requirements; ensures the functional links with the University’s administrative excellence centres.
  • Ensure the day-to-day operations of the Outaouais Campus in accordance with established goals and objectives while ensuring liason with the Faculty of Medicine and Health Sciences in Montreal.
  • Execute and organize activities to support the Campus’s day-to-day operations by ensuring that administrative services are performed in accordance with established goals and objectives.
  • Schedule meetings, conferences and events.
  • Prepare and distribute agendas and minutes.
  • Manage material resources in accordance with University and government rules.
  • Compile statistics and data. Update documents and reports, in print or on a website.
  • Provide support for student affairs, academic affairs, faculty development and research.
  • Establish and foster effective working relationships by identifying needs and providing support in service delivery.
  • Solve administrative problems. If necessary, inform the supervisor and make recommendations.
  • Attend meetings.
This position is located at the Outaouais Campus in Gatineau.Qualifications and SkillsUndergraduate degree in a related discipline, preferably in health or education. Experience with university procedures and structures. Ability to meet tight deadlines. Abilities to prioritize multiple and varied requests, assess complex situations and determine priorities. Ability to anticipate problems, identify their source and propose solutions. Ability to demonstrate a high level of professionalism and absolute discretion at all times. Great respect for confidentiality and ability to handle sensitive information. Proficiency in Microsoft Office. Ability to communicate in both English and French, both orally and in writing.Minimum Education and Experience:DEC III 3 Years Related Experience /Annual Salary:(MPEX Grade 03) $52,210.00 - $65,260.00 - $78,310.00Hours per Week:33.75 (Full time)Supervisor:Associate Director of AdministratorPosition End Date (If applicable):2023-05-13Deadline to Apply:2022-12-01McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.Quick Apply
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