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Bilingual Administrative Support, Operations - Jobs in Montréal-Est, Québec

SGS
Job LocationMontréal-Est, Québec
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull time

Job Description

Job DescriptionThis position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads as well as customers. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.

  • Managing customer request to SGS (Receiving orders/nomination, front loading in BOSS, preparing physical file)
  • Gather all needed documentation (reports, expenses, supplier invoices, timesheets, etc.) to be able to invoice files
  • Process draft invoice according to applicable contract/pricelist
  • Obtain proper approval to be able to release final invoice
  • Manage all client requests on submitted invoices
  • Perform credit when needed and get manager approval
  • Prepare quotes in system when needed
  • 2nd line of collection (via email and phone calls)
  • Prepare all needed documentations for Month End
  • Iprocurement – Input invoices and all third-party contractor invoices
  • Entering payroll in the system and assists with all timecards approval.
  • Make sure all payroll adjustments are done and processed
  • Provides mutual back-up support to other Administrative staff as required (meals, pause and vacation relief)

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