Accounts Payable Administrator - Jobs in New Westminster

Job Description

Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions, specialized testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean future will be driven by electric and hydrogen power, and we will help get there. We are always guided by our values as a global clean-technology and engineering company:

• Safety: This top everything. We do our work safely or we do not do it at all.
• Challenges: We ready ourselves for the hardest challenges – through attaining accreditations, developing industry-leading innovative productsamp; services, investing in our labs, hiring great people, and making them better.
• Diverse Teams: We are strongest together and capitalize on our varied attributes – together we are more than the sum of parts.
• Our customers: Customers fuel this company, and we constantly work with them to earn and retain their trust and loyalty. We expect that our customers hold us accountable to our commitments.
• Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to what we do.

DUTIES

• Operates a computerized accounts payable system by checking incoming invoices against purchase orders, purchase requisitions and goods received reports in accordance with established procedures; logging and tracking invoices to facilitate timely approval for payment; checks documents for accuracy and completeness and performs routine calculations such as PST liability, GST recoveries and foreign exchange; assigns and ensures the accuracy of cost distributions; enters details of invoices into the computer, prints cheques for payment, preparing supporting documentation for cheque signature, checking for duplication, mailing to suppliers; producing manual cheques when required; responds to and resolves vendors enquiries and complaints.
• Maintains records, collects data and prepares routine reports associated with legal fees, fleet vehicle usage, petty cash and computer purchase allowances; runs monthly telephone reports using computerized telephone cost distribution system.
• Prepares travel advances and reconciles with expense claims; reviews employee expense claims for compliance with corporate policies; reconciles general ledger account to employee advances; maintains filing system including setting up new files and operating a bring forward file; operates office equipment such as a calculator, photocopier and fax machine; prepares routine correspondence utilizing word processing software applications.
• Maintains and operates the petty cash system for Powertech; maintains system for company fleet vehicles including arranging maintenance; prepares daily bank deposits.
• Maintains corporate credit card system by arranging for issue of new cards and card cancellations; arranging for extension of credit limits; setting up personal identification numbers for cash advances; reviewing and reconciling card statements.
• Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

QUALIFICATIONSHigh School Graduation with completion of Accounting 12 or an equivalent combination of education and experience. Completion of Accounting 1 at BCIT or equivalent, familiarization with computerized accounting systems such as Alpine and PACC plus formal training in word processing, and spreadsheet software applications.Two years previous experience in a clerical accounting position with emphasis on working knowledge of accounts payable, computerized accounting systems and office software applications.

• Working knowledge of computerized accounting systems related to accounts payable and project accounting functions.
• Working knowledge of cost distribution administration.
• Ability to keyboard at 55 wpm.
• Knowledge of company policies and procedures related to purchasing and approval authorities.
• Ability to work independently and prioritize work assignments.
• Ability to liaise with internal and external clients.
• Ability to prepare written responses to clients.
• Ability to check and resolve discrepancies related to accounts payable processing.
• Ability to work overtime to meet monthly deadlines required
• Ability to work in a fast-paced environment with a heavy workload required
• Intermediate level Excel skills required
• Strong attention to detail required
• Experience with SAP Accounts Payable module is an asset
• Knowledge of business taxation is an asset

Job Group: 6Job Status: Full time (in the office)This is a temporary role for 1 yearJob Location: SurreyAnnual salary range: $51,120-$56,128ALL CANDIDATES ARE REQUIRED TO ATTACH A COPY OF THEIR COVER LETTER, RESUME, DIPLOMA/DEGREE, ACADEMIC TRANSCRIPTSamp; PROOF OF PROFESSIONAL DESIGNATION. Note that applicants are required to submit/upload a copy of their college transcripts and Diploma as proof of post-secondary graduation.INCOMPLETE OR LATE APPLICATIONS CANNOT BE PROCESSED.This will ensure we have all the necessary information to assess your application without any delays.Powered by JazzHR