Administrative Assistant - Jobs in Petawawa, ON

Job Description

Who Can Apply:Internal (DCC Employees) and External (General Public)Salary Range:$43,548 - $58,790Employment status:TermTerm Length:12 monthsSecurity Level:SecretLanguage Requirement:EnglishClosing Date:04/10/21Position reports to:Matthew SchimmensThe Administrative Assistant coordinates and carries out administrative activities that are, typically, of moderate complexity and scope. The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying out document and records management. The incumbent also coordinates the preparation of human resources documentation.PrimaryProvide daily administrative supportEnter data related to service line transactions and activities into system (e.g. budget tracking, time entry, procurement, contract administration)Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, progress payments)Support service billing activities (e.g. prepare documentation, validate and ensure monthly follow-up for service level arrangements)Carry out document and records management (electronic and hard copy filing, archiving)Process accounts payable and other financial transactions (e.g. vendor payments, expense claims, journal entries)Coordinate preparation of human resources documentation between the site, regional office and Head OfficePrepare tables and reports in support of business management activities (e.g. aging, profit and loss, monthly recoverable contracts, time entry)OtherMaintain training recordsParticipate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)Take and prepare minutes of monthly staff meetingsPrepare purchase orders (e.g. for office supplies, furniture, service contracts)Perform receptionist duties and act as back-up for other administrative employees, as requiredOther duties as assignedGeneral and Specific KnowledgeAdministrative best practicesAccounting principlesFormal Education and/or Certification(s) and ExperienceMinimum: high school diploma with some general accounting courses and four years’ relevant experience, or the equivalentPreferred: college diploma or certificate in administration, business management, accounting or related fieldAbilitiesUse applicable computer software and operating systemsManage multiple deadlines and prioritiesDemonstrate attention to detailDevelopment and LeadershipProvide functional advice and guidance to employeesOccasionally coordinate the work of administration staff within the business unitWorking ConditionsTypical office environment with occasional travelSome work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipmentDCC is responsible for the Personnel Security Clearance process. Typically to be eligible for a "Reliability" clearance, you must have five years of verifiable background information and to be eligible for a "Secret" clearance, you must have 10 years of verifiable background information. The process usually involves reference inquiries, verification of qualifications, criminal records checks, and credit checks (as required) and may require fingerprints. For more information about obtaining a security clearance, please review the Standard on Security Screening.Quick Apply

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