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Office Clerk - Stewart Hall - Jobs in Pointe-Claire, QC

Job LocationPointe-Claire, QC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the Citys mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.Description:Reporting to the Manager - Art Gallery, the Office Clerk performs various general office duties in one or more areas such as budget, staff, counter service, files and other administrative and operational support activities.Departmental mission:The mission of the Culture, Sports, Leisure and Community Development Department is to improve quality of life by promoting accessibility, participation, and integration of all citizens through the provision of excellent community, cultural, sports and recreational facilities, activities, and services.General responsibilities and goals:

  • Maintains schedules, records, indexes, files, administrative organization charts, etc.; prepares tables, lists, etc.; monitors deadlines for bills, accounts, reports and other documents pertaining to activities, and thereby exercises administrative and operational control.
  • Opens, prepares and updates files, coordinates their flow and ensures that files to be processed contain the required items and information.
  • Obtains activity-related documentation; monitors the routing of such documentation.
  • Compiles and transcribes data on various subjects that require adjustment, update, consolidation, selection, sorting, layout, etc.
  • Fills out, checks or certifies various forms, packing slips, invoices, requisitions, timesheets, card decks, equipment tickets, accident reports, test books, notices and vouchers, attendance reports, property updates, etc., and ensures they align with the supporting evidence and comply with regulations or guidelines.
  • Interacts by phone or over the counter with the public, City departments and certain organizations about information pertaining to his/her activities; assists ratepayers and other claimants with their processes; sends notices, records requests, provides information about administrative procedures, City by-laws, steps to follow, etc.
  • Writes and checks correspondence and common reports pertaining to his/her activities.
  • Performs any other related tasks.
Job requirements:The jobholder must have a high school diploma, plus one (1) year of experience in a job where he/she was able to gain familiarity with the field related to the job or any other combination of education and experience found equivalent under the established policy.
  • Bilingualism (spoken and written French and English).
  • Good at communicating with the public.
  • Organizational skills.
  • Tact and courtesy
  • Good knowledge of Word, Outlook and Excel software
Schedule:35 hours per weekMonday to Friday from 9 a.m. to 5 p.m.Footnote:
  • The City of Pointe-Claire is an equal opportunity employer and invites women, Aboriginal people, members of visible minorities, ethnic minorities and handicapped persons to submit their candidacies. We thank you in advance for your application; however, only candidates who are selected will be contacted.
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