Administrative Assistant to the Registrar - Jobs in Prince George, BC

Job Description

EXISTING CNC CUPE Employees: For all Administrative postings please disregard the following statement. For CUPE postings please refer to Article 9.01 (d) of the CUPE Collective Agreement to ensure you have met the eligibility requirements to apply to CUPE competitions.Employment Status Full Time Employment Type Fixed Term Job SummaryThis position provides confidential administrative support to the Registrar and Associate Registrar. It is responsible for on-going human resource coordination for the department and has a high level of independent decision-making as governed by policy, procedures, divisional and institutional goals. This position also provides information and advice to staff with respect to department updates, procedures and policy.Specific DutiesUnder general direction of the Registrar and with a commitment to service excellence, Administrative Assistant will:

• Provide confidential administrative service to the Dean,
• Evaluate all situations concerning students and staff whether they need to be referred to the Registrar or another department or faculty. Students and staff can be at all levels of emotional range when they enter the Dean’s area,
• Provide research, advice and coordination for Office of the Registrar/services special initiatives, including internet and phone research, determine effective reporting models, develop summaries, collate and analyze complex information;
• Provide leadership and administration for initiatives as required, including identifying participants, timelines, researching and identifying best practices, initiating activities and collaborating for results and recommendations;
• Develop effective project and communication strategies and tools for Office of the Registrar initiatives;
• Coordinate elections for both the Board of Governors and Education Council. Develop timelines, communications with other campuses. Develop communications strategy in collaboration with Communications staff. Ensure adherence to election rules by candidates and nominees.
• Transcribe, draft, prepare and format notes, correspondence and reports for internal and external use;
• When requested, represent the Registrar, or the Office of the Registrar at internal and community-related meetings, provide messaging from the College and relevant information and assessment back to the Registrar;
• Prioritize assignments and opportunities effectively, in a complex and fast-paced environment;
• Prepare and follow-up budgets and financial paperwork for areas reporting to the supervisor;
• Participate on College committees as requested;
• Provide general office support for the Registrar, including travel arrangements, organizing meetings, managing daily schedules;
• You will be part of a team actively engaged in contributing to and accomplishing the vision, mission, and goals of the College and in supporting the aspirations and needs of our learners and communities;
• You will promote a positive work atmosphere and communicating in a professional manner that demonstrates mutual respect with students and colleagues; and
• Other duties as assigned.

Skills & Qualifications

• Minimum two years’ post-secondary education.
• Minimum of four years’ experience at a similar administrative level, or an equivalent combination of education and experience.
• Demonstrated understanding of the post-secondary education system, particularly in relationship to community initiatives; ability to articulate an appropriate philosophy of community service for colleges.
• Demonstrated commitment to service excellence.
• Proficient in appropriate technological resources including the following computer areas:
• Word processing and publishing
• Spreadsheet construction and application
• E-mail, Internet and Web based research
• Excellent interpersonal skills.
• Proven ability to gather, analyze, integrate and summarize complex and varied material, and to provide accurate, complete and current information and advice on short notice.
• Demonstrated initiative to stay informed about community and organizational changes, initiatives and opportunities.
• Demonstrated critical thinking and analysis/feedback skills.
• Demonstrated excellent oral and written communication skills, including ability to produce short project information and data summaries. Experience writing successful proposals preferred.
• Ability to represent the College effectively with external community partners, including in complex communication and coordination functions; ability to work with discretion, diplomacy and judgement in public, on behalf of the College.
• Ability to work independently and prioritize effectively to meet demanding work schedules and deadlines, usually beyond the control of the position.
• Proven ability to develop and maintain positive working relationships internally and externally.
• Ability to maintain confidentiality.
• Ability to work positively in a busy, demanding environment.

Band G Grade NA Salary $ 56,199 per year Location Prince George CNC Campus Prince George Province BC Country Canada Department Office of the RegistrarPosting Number21-175SPEmployee GroupOperationalDesired Start Date01/04/2022Position end date (if temporary or seasonal)05/09/2022Additional Appointment DetailsNumber of Hours per week35Posting Competition StatusAccepting ApplicationsOpen Date12/06/2021Screening/Close Date12/13/2021Remain Open Until FilledYesSpecial Instruction/Details to ApplicantJob Type: Full-timeQuick Apply

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