Council Officer - Jobs in Regina region

Job Description

Openings : 1Type of Posting: Internalamp; External Location Name : City of Regina, Regina, Saskatchewan, CA Date Posted : November 29, 2023 Closing Date: Open Until Filled Profession : Business Professionals Experience Level(s) : Mid-Level Desired Employment Status : Permanent Education Level(s) : Grade twelve (12) and post secondary office education. Four (4) years municipal experience Job ID : 1837 Position Summary The City of Regina is seeking a highly motivated and experienced Council Officer to join our team! As a C ouncil Officer, you will provide executive administrative support and interpretation, advice and guidance on procedure and protocol to members of City Council and its bodies (committees, boards, commissions). Dutiesamp; Responsibilities Provides logistical support to Council and its bodies to organize and execute meetings – confirm space, prepare agendas, prepare and assemble materials, ensure all meeting materials are provided to committee members, Administration, interested parties and the general public Manages timelines to meet legislative requirements and applicable deadlines specific to each committee and quasi-judicial board Undertakes research to prepare, assemble and provide confidential files, reports, correspondence and background material required by Council and Administration for meetings and quasi-judicial board hearings Researches, prepares and provides information in response to requests from Council and committee members, Administration, community stakeholders and the general public Provides advice to Council and its bodies with respect to the application of procedure, protocol, bylaws and legislation Researches, prepares and provides information throughout the committee appointment process Attends meetings as secretary to the Committee to manage delegations, record proceedings and provide advice on procedure and legislative requirements Compiles the full record of the meeting, including the minutes, decisions and any relevant correspondence Conveys the results of the meeting to Administration, interested parties and the general public and communicates the Committee’s decision to City Council Provides advice, information and customer service to citizens, community stakeholders, City employees, committee members and Council, with respect to protocol and procedure before, during and after meetings Develops and maintains effective working relationships with Council and committee members through demonstrated confidentiality, trustworthiness, integrity and enthusiasm Provides training, education and ongoing coaching to Council, new and established Committee members, Administration and citizens on protocol, procedures and practices Knowledge, Skillsamp; Abilities Knowledge of administrative practices related to meeting organization, minute taking, report writing, document management as well as databases and other electronic applications (word processing, spreadsheets, agenda preparation software, numerous City software applications) Knowledge of bylaws, legislation, protocol, policies and procedures relevant to the conduct of Council and various committee activities Knowledge of procedural fairness, natural justice and decision writing, as it relates to quasi-judicial boards Knowledge of mandate and operations of various committees and quasi-judicial boards Uses judgement to determine application of appropriate procedure, legislation or protocol in a wide range of different contexts and mandates Identifies areas of connection across and amongst various committees, City departments, community stakeholder groups and the public to ensure alignment Knowledge of municipal government structure, City organizational structure and functions of senior management and City operations Knowledge and understanding of relationships between and across business departments, bargaining units and related activities, including community stakeholders Knowledge of the committee appointment process Knowledge of petition, referendum and municipal election processes Educationamp; Experience The ideal candidate will have a grade 12 and a post secondary office education certificate and/or courses in business administration along with four (4) years experience in a municipal environment where a considerable amount of the function is working with senior management, elected officials and the general public. The Good Stuff Competitive salary Schedule Days Off (SDOs) 12 paid days per annum Robust benefit package that consists of a defined benefit pension, healthcare/flex spending account, long-term disability benefits, health, dental and life insurance, annual vacation, sick and lieu days Supported educational programs as a means to enhance employee knowledge and skills through our Educational Assistance Program. Options for Long-term learning programs to provide opportunities for employees to work towards a designation, degree, etc., Receive 50% off admission to City leisure facilities (Swimming, etc.), An inclusive and diverse work culture Working/Other Conditions The majority of the work is undertaken in City facilities. Working hours may be atypical as there is a requirement to attend early morning and evening meetings Ensures effective prioritization and multi-tasking where demands and requests are constantly in a state of flux and may come at the last minute or with no warning ✓ Note: Testing may be done to evaluate knowledge, skills and abilities. ✓ Note: As per the City of Regina #39;s Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check. ✓ Note: Successful candidates will be required to provide proof of acquired education. Jurisdiction: Out of Scope Division: Office of the City Clerk Annual Salary: $64,290.00 - $85,718.00 (2023 Rates) The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation. We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples. Regina is committed to employment equity and accessibility. We encourage applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities and persons of all sexual orientations and gender identities/expressions. Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please note in your application or contact 306-777-7000.