Bookkeeper/Office Administrator - Jobs in Rivers, MB

Job Description

JOB DESCRIPTION: The Bookkeeper/Office Administrator perform clerical functions in the store. Responsibilities include maintaining records of receivables and payables, preparing monthly statements, sending collections letters, maintaining personnel records,preparing payroll, preparing provincial and federal tax forms; and performing related duties. They may also work on the sales floor and/or relieve cashiers as needed. Theymust perform all functions assigned to them with sufficient speed and accuracy to support store efficiency and a high level of customer service.

• Tabulate daily sales and record them as to cash, credit, discounted, etc., according to company policy.
• Maintain current records on accounts receivable.
• File store records such as invoices, sales contracts, and orders.
• Pay bills and invoices according to a payment schedule that takes full advantage of maximum discounts.
• Provide customers with accurate account balance statements in a timely manner.
• Prepare monthly statements and mail them to charge customers by the end of each month. Include advertising and/or informational inserts with statements when required.
• Monitor the aging of accounts and submit a report on their status to the Dealer-Owner(s) and/or management by the 28thday of each month.
• Send collection letters and/or follow-up on delinquent accounts by telephone.
• Report accounts that should be denied credit to management, cashiers, and sales personnel, etc., in accordance with company policy.
• Notify customers promptly when credit privileges are to be terminated.
• Follow legal, effective collection techniques, keeping delinquent accounts to a minimum.
• Maintain payroll records and timecards on all personnel.
• Maintain accurate expense records and verify the authorizations for all expenses.
• Make bank deposits.
• Prepare payroll cheques.
• Prepare tax forms, sales tax cheques, etc. required by local, provincial, and federal governments.
• See that local, provincial, and federal tax obligations of the store are met without penalties.
• Prepare forms required by local, provincial, or federal governments.
• Complete legal forms and documents.
• Take daily transaction reports from the POS system and transfer them into the store’s financial records.
• Process personnel records required by company policy.
• Verify records such as invoices, sales contracts, etc., for accuracy before they are entered as part of the store’s business records.
• Prepare sales and purchase orders.
• Enter verified financial figures into the store’s accounting system and records.
• Prepare profit and loss statements and balance sheets as often as required, in accordance with company policy.
• Maintain sales records by transferring daily transaction reports and entering them into the store’s financial records.
• Prepare monthly inventory and sales reports for management by the 25th day of each month.
• Audit all daily records, invoices, and sales agreements, and prepare necessary reports before data is added to the permanent records.
• Balance cash on hand each day and deposit amount in excess of the sum required by company policy in the bank each day.
• Pay, or submit for payment, all bills and invoices in accordance with the company policy.
• Check all invoices for accuracy against purchase orders and/or receiving reports.
• Prepare information for data entry in accordance with company policy.
• Telephone suppliers, other employers, customers, government offices, etc. as necessary.
• Provide for security and respect the confidentiality of all documents so that only authorized personnel may view the documents.
• Relieve cashiers and/or counter personnel when necessary.
• Assist on the sales floor if necessary.
• Make announcements over the public address system.
• Participate in meetings, training sessions, conferences, etc. whenever possible.
• Operate electronic ordering equipment, computer, copier, fax machine, and other office equipment.
• Work on special projects as assigned by management, after determining their priority in relation to your other duties.
• Maintain professional confidentiality of all store and customer records.
• Work on additional duties and assignments as assigned by management.
• Work in a safe manner in accordance with provincial and federal safety legislation. Report any potential hazards and unsafe behavior to management in order to have the situation corrected.

QUALIFICATIONS:

• High School graduation or equivalent.
• Post-secondary education in office administration and/or business accounting is an asset.
• Ability to communicate effectively by telephone and in person with management, employees, suppliers, customers, etc.
• Ability to read and interpret financial information presented in a wide variety of forms and record it quickly and accurately. This includes, but is not limited to, Home Hardware monthly statements, remittances, invoices, and local, provincial, and federal forms
• Ability to operate office equipment necessary to perform assigned tasks efficiently and safely, including a computer, fax machine, copier, and point-of-sale (POS) system.
• Ability to work co-operatively in a team environment.

Job Type: Full-timeBenefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Holidays
• Monday to Friday

Experience:

• QuickBooks: 2 years (preferred)
• Bookkeeping: 1 year (preferred)

Shift availability:

• Day Shift (preferred)

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