Executive Assistant - Jobs in Saint-Hubert, QC

Job Description

Company DescriptionAt Techo-Bloc, we aren’t just paving patios – we’re paving the way for great careers! With 9 manufacturing facilities, 30 international patents and over 800 employees, we thrive in an exciting and dynamic environment. As we continue to expand, our team members are working on exciting projects that expand their skills and that excite them. Our growing team is seeking passionate people, ready to make an impact.Why Join Techo-BlocTecho Bloc offers its valued employees a competitive salary and a comprehensive benefits package. Here are a few of our perks:

• Leaders who are invested in your success;
• Have a dynamic job and evolving career path;
• Develop your skills and grow;
• Free access to a virtual family doctor through virtual care;
• RRSP with employer contribution;
• Epic barbecues and Christmas parties;
• Generous bonus program;
• Snack filled kitchens;
• Free parking;
• Considerable referral bonuses;
• Employee discounts on Techo-Bloc’s products;
• Employee Assistance Program (EAP available 24/7);
• English and French language courses available (if it’s a work requirement);

Job DescriptionTecho-Bloc is currently seeking an Executive Administrative Assistant for our Sales Team located at our Saint-Hubert Head Office. This position will be responsible for providing a high level of support to the Sales Director - USA, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders. We are looking for a highly organized planner with strong communication skills and systems driven. We’re looking for someone who is upbeat, detail-oriented and ready to take on new challenges. Interested in working for a fast-paced and high-growth organization with highly invested management We’d like to see your CV.Responsibilities:

• Plan and execute seasonal departmental projects as outlined by the senior executives’;
• Manage the Sales Director - USA calendar and perform general administrative and office support such as organise meetings, appointments and take meeting minutes;
• Draft team communications and plan and organise events, both internally and offsite;
• Prepare and review reports, presentations and correspondence;
• Assist in monitoring and processing of approvals to ensure compliance with internal policies;
• Create, export and review reports to ensure data accuracy and compliance
• Participate in process improvements and recommend more efficient and streamline processes if necessary;
• Develop and update SOP and processes and communicate those to the team;
• Act as a first point of contact for the Sales Representatives and provide the support they required;
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including; hotel booking, transportation and meal coordination;
• Collate, review and process expense reports in Concur;
• Maintain the CRM data base on a weekly basis;
• Handles matters expeditiously, proactively, and follows-through on projects to successful completion meeting deadline;
• Other miscellaneous tasks to support the executive.

Qualifications

• Post-secondary diploma in a related or transferable discipline;
• 5+ years of professional experience supporting a corporate executive;
• Advanced proficiency in Microsoft office: Advanced level in Excel is a must have;
• Excellent bilingualism (French and English), both oral and written - Due to frequent communication with clients in Quebec, Ontario and the United States;
• Ease and familiarity with SharePoint and an ERP system (knowledge of Microsoft Dynamics AX is an asset);
• Positive attitude and customer focus;
• Ability to multitask, coordinate prioritize and follow up in a timely manner;
• Consistently deliver high-caliber, accurate work with a high degree of attention to detail;
• Strong organizational skills;
• Exercise mature judgement, professionalism and discretion in handling confidential and sensitive information and situations;
• Self-starter, resourceful with the ability to work with minimal supervision.

Additional InformationWe thank all applicants for their interest; however, only those under consideration will be contacted.Quick Apply

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